Accounting Clerk

The Accounting Clerk is responsible for providing accounting and clerical support to the Accounts Department

Job Summary:

The Accounting Clerk is responsible for providing accounting and clerical support to the Accounts Department by performing clerical tasks such as filing and retrieving documents, handling mail, making phone calls, replying to emails and basic bookkeeping 

Key duties & responsibilities:

1. Perform administrative and secretarial duties including typing, collecting, preparing compiling and preparing accounting documents and records
2. Receive and transcribe confidential dictation and compose correspondence independently or in accordance with oral or written instructions
3. Maintain the confidentiality of all information received in adherence with company policy
4. Prepare and type a variety of materials such as reports, letters and other documents; proof read and edit materials to ensure completeness and accuracy
5. Follow-up and receives copies of all receipts and deposits from the Beetham, San Fernando and Tobago offices and reconcile accordingly
6. Records all payments received into the Peachtree/QuickBooks accounting systems
7. Records and files scanned copies of all cheques received after VMCOTTs receipts are prepared and before bank deposit
8. Ensure copies of receipts are dispatched to customers
9. Accurately conduct research, locate, assemble and summarize information and data for use by the Accountant in presentations and reports.
10. Receive and screen office visitors and answer telephone calls; screen and direct telephone calls; take messages; provide information and respond to queries and questions where necessary; and exercise discretion in public contacts
11. Performs  other  duties  related  to  the  accounting  procedures  as  assigned  by  his/her Supervisor. (Accountant/Finance Manager)
12. Lifting or moving heavy boxes to facilitate research and filing