Billings Clerk

Billings Clerk

Salary: Not disclosed
Location: San Fernando
Industry: Pharmaceutical
Employment Type: Permanent

Employer Confidential

A leading pharmaceutical importer/distributor in south Trinidad is seeking to fill the position of Billings Clerk.

Summary:

The Billings Clerk is responsible for preparing and filing relevant customer documents e.g. Invoices, Credit Notes etc.  He/She is also responsible for knowing all the products sold i.e. product names (pronunciation and spelling) and a general knowledge of the storage condition requirements.

Key Duties:

1. Answers all incoming calls and prepares customer documents.
2. Prepares Deposits
3. Prepares various adhoc reports.
4. Liaises with stationary suppliers and orders stationery supplies.
5. Completes special projects and other related activities.

• Takes orders from Customers, Medical and Marketing Representatives.
• Screens calls to management by requesting relevant information from the caller before routing call.
• Prepares Customer invoices, quotations, delivery notes, exchange note, credit notes, damaged goods invoices, expired goods invoices etc.
• Records & Files customer documents
• Reviews and re-checks printed invoices for accuracy as required.
• Maintains a log of credit terms for each customer distributed credit application forms.

• Prepares acceptance credit terms letter for dispatch to customers. 
• Scans credit applications and forward to Accountant
• Conducts credit reference checks for customers.

• Completes Excel Spreadsheet
• Prepares deposit slips.
• Files paid invoices.

Education & Experience:

• Five (5) GCE O’Levels Grades A, B and C or CXC O’Levels (General Proficiency) Grades I, II or III inclusive of Maths or Accounts and English Language
• Customer Service Certification
• Minimum of two (2) years’ experience in a similar capacity

Required Competencies:

• Good oral and written communication skills
• Good customer service skills
• Good planning and organizational skills
• Good interpersonal and teamwork skills
• Problem assessment skills
• Ability to use initiative, multitask, work independently and exercise sound judgment.
• Ability to read, analyze, interpret, and use simple documents and forms.
• Professional deportment
• Proficiency in Microsoft Office Suite
• Knowledge of Quick Books or other accounting software