Supervisor, Public Procurement

Supervisor, Public Procurement

Salary: TT$16,800

Industry: Entertainment

Employment Type: Contract

The incumbent is required to coordinate and supervise the work of professional and other support staff engaged in the provision of procurement and disposal services in the company, under the direction of a senior officer. Work includes contributing to the formulation of the procurement and disposal strategic plan; participating in the development and management of related programmes and projects; overseeing the implementation of performance management systems related to public procurement and disposal; collaborating on the development of tender documents; developing training and information programmes; liaising with the Office of Procurement Regulation on procurement and disposal issues and making recommendations for the revision or development of new policies and procedures.

Distinguishing Characteristics

Important and Essential duties:

• Co-ordinates and supervises the work of a group of professional and other support staff engaged in the provision of procurement and disposal services at the company
• Contributes to the formulation of the procurement and disposal strategic plan.
• Participates in the development and management of the procurement and disposal programmes and projects to support the achievement of the objectives stated in the procurement and disposal strategic plan.
• Consults with the Office of Procurement Regulation to obtain advice and guidance on the interpretation and application of procurement and disposal legislation, policies, and procedures.
• Oversees the implementation of procurement and disposal activities to ensure that suppliers and contractors are in compliance with the Public Procurement and Disposal of Property Act.
• Oversees the implementation of the performance management system related to public procurement and disposal at the company.
• Collaborates with the General Manager to develop tender documents and monitors and reviews other procurement activities.
• Oversees the activities involved in the implementation of measures to identify and prevent fraudulent practices.
• Oversees the maintenance of the public procurement database of the company which is linked to the centralized database of the Office of Procurement Regulation.
• Drafts preliminary budgetary estimates of expenditure for the Procurement and Disposal Unit in collaboration with the General Manager.
• Develops procurement and disposal related training and information programmes consultation with the General Manager
• Provides advice, guidance and support on complex procurement and disposal issues, pertaining to the interpretation and application of relevant legislation, policies, procedures, rules and regulations.
• Reviews and analyses reports, proposals, draft Notes for Cabinet, circulars and other documents for accuracy and makes appropriate amendments.
• Drafts Notes for Cabinet, reports and other documents in relation to complex assignments and submits reports and/or recommendations, as required.
• Collates client feedback, information on trends and existing procurement and disposal policies and procedures and recommends revision or the development of new policies and procedures.
• Reviews, develops and maintains relevant procurement and disposal procedural manuals and other procurement and disposal planning tools
• Serves as a resource person on procurement and disposal matters at training courses, seminars and workshops.
• Represents the company on committees and at meetings, conferences and other fora, as required.
• Performs other related duties.

Job Related and Essential Qualifications:

Key Competencies

• Considerable knowledge of the principles, practices, methods and techniques of procurement and disposal management.
• Considerable knowledge of legislation, policies, procedures, rules and regulations related to public procurement and disposal management. Knowledge of research methods, principles and techniques. Knowledge of supply market operations.
• Knowledge of the principles and methods of strategic planning and project management.
• Knowledge of relevant computer applications, including e-procurement.
• Basic knowledge of the principles of fraud detection or fore analysis
• Sound investigative, analytical, critical thinking, problem solving and
• decision-making skills
• Ability to co-ordinate the activities of a group of professionals and other support staff.
• Ability to use e-procurement software applications.
• Ability to analyze and evaluate data and trends and make informed recommendation
• Ability to interpret legislation, policies, procedures, rules and regulations pertaining to the procurement and disposal of public property.
• Ability to think critically, solve complex problems and make decisions within approved policy frameworks
• Ability to meet critical deadlines.
• Ability to exercise tact and diplomacy in the performance of duties.
• Ability to maintain confidentiality and integrity in the performance of duties
• Ability to communicate effectively both orally and in writing.
• Ability to prepare comprehensive reports and policy documents.
• Ability to establish and maintain effective working relationships with associates and other stakeholders.

Working Conditions

• Can be demanding mentally
• May require long hours
• Will have to work with multiple tight deadlines.

Qualifications and Experience

• Considerable experience in the area of procurement management including at least two (2 years at a supervisory level.
• Training as evidenced by a recognised degree in Management Studies, Public S Management, Finance, Law, Economics or Marketing; supplemented by certification Procurement and Supply, Procurement Management or Supply Chain Management from accredited institution; or any equivalent combination of experience and training