Logistics Coordinator

Logistics Coordinator

Salary: TT$7,500 negotiable

Location: Point Lisas

Industry: Shipping

Employment Type: Contract

Job Purpose: To coordinate, organize and plan for Key Client/s shipments.

Key Responsibilities

• Acquire and confirm that all required documents received for clearance of shipments.
• Identify and provide feedback to client/agent on any shipping errors.
• Maintain proper records of shipments by assigning Ref# and entering on company operating system “Magaya”.
• Ensuring system is updated daily.
• Monitoring shipments arrivals, deliveries, timelines and cost
• Assisting with the entering of shipment on ACE & Asycuda
• Maintain good oral and written communication with all key stakeholders both internal and external.
• Maintain scheduled meetings with clients
• Addressing shipment issues with Asycuda members and Customer for quick solutions, to ensure timely processing.
• Coordinating/Collection of Delivery Order, Comptroller cheques, TTBS payments, Import Permits, Import Licenses transport, appointment dates etc...
• Compile and share Daily Reports for submission to Customer before close of business daily.
• Ensure all associated charges executed in the clearance of the shipment are invoiced to the customer accurately.
• Ensure that processing flows are followed to avoid potential issues/delays  
• Serves as a 2^nd check point: - To Review Customs Entry/documents prior to submit for clearance.
• Ensure invoices are sent and follow up on payments for cash and credit customer.
• Maintain client base and assist in growing client base.
• Report on damage or missing cargo is documented and the relevant parties notified.
• Support in the resolution of claims
• Any additional duties and responsibilities associated with the position.

Systems Knowledge

• Excellent in Microsoft Office including Word, Excel
• Basic ACE
• Basic Asycuda

Physical Demands and Working Environment

• Office Environment
• Meeting with Customers

Qualifications and Experience

• A minimum of 3 years relevant experience in a similar position
• Five (CXC) passes inclusive of English Language and Mathematics
• Computer Literacy

Skills/Abilities/Knowledge

• Excellent interpersonal, oral and written skills
• Good organizational and planning skills
• Ability to work under pressure and meet deadlines.
• Ability to function in a fast-paced environment.
• Communication Skills
• Ability to work with others as a supportive team member.

HSE Responsibilities

• Observe all safety rules and regulations
• Stop all work if any unsafe conditions exist or unsafe practices are observed and report any unsafe conditions to Head, HSE and senior Company officials
• Be competent in performing jobs assigned and perform them safely and correctly and seek clarification or training as needed from available resources
• Wear and use all safety equipment required to ensure the safe execution of the specific job
• Report all Accidents/Incidents to HSE/Supervisor
• Follow all Covid protocols
• Attend or Conduct 3 Safety meetings, attend 1 training course per quarter

PERFORMANCE MEASURES

• Ensuring on time and in full deliveries are made within stipulated timelines.
• Effective and Accurate Updates (on Magaya/reports)
• Follow up on pending documents or queried shipments with clients, shipping lines and suppliers in a timely basis
• Ensuring clients are aware of their shipment status at all times
• Supervise the timely and effective execution of shipment clearance.
• Expenses must be entered on Magaya within 1-3 days after clearance and forward to Admin for processing.
• HSE Contribution