Project Assistant

Massy Wood is recruiting for a Project Assistant to support one of our projects based in Trinidad.

The Project Assistant is responsible for providing project administrative, cost, document and timesheet management support to the project team.

• Review and ensure cost information, as well as quality and accuracy of all company invoices.
• Assist project engineers in project costing and timesheet management.
• Develop and Maintain a Data Base for control of department’s staff Site Passes, Inductions, Mandatory Training, etc. and issue Weekly Reports on expiry dates of same, where applicable.
• Maintain Line Manager’s calendar and contacts in Outlook.
• Assist with venue arrangements and preparation of presentation material.
• Coordinate meetings by assisting in the preparation of documentation, making venue and room bookings, organizing catering etc.
• Assist with formatting reports, presentations, letters and any other required documents.
• Set up and maintain administration filing systems.
• Participate in meetings and record and distribute minutes of meetings.
• Coordinate travel arrangements and reservations.
• Coordinate the flow of information, within department, both internally and externally.
• Issue and distribute correspondence, presentations, CD’s, reports and any other required documents;
• Interface with other departments as required.
• Liaise with internal and external contacts.

• Associate's Degree in Management from a recognized institution.
• At least five (5) years’ experience in project administration.
• Experience in the oil & gas industry would be considered an asset.
• Strong working knowledge of Microsoft Office software including Word, Excel, PowerPoint and Outlook.
• Awareness of the project environment.
• Strong verbal and written communication skills.