Administrative Assistant - Purchasing

We're hiring an Administrative Assistant - Purchasing for our pharmaceutical client in Kingston, Jamaica.

JOB SUMMARY:

To handle all clerical responsibilities of the Purchasing and Logistics Department, including but not limited to - requesting quotes for general office supplies; preparing purchase orders, and import permits; organizing meetings, and preparing correspondence. To provide relief to the Sales Associate in Retail Store, when necessary. General assistance to the Purchasing and Logistics Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with the sourcing of inventory and non-inventory items.
• Enter purchase orders from approved purchase requisitions.
• Maintain good relationships with all the Company’s suppliers.
• Maintain good relationships with Customs Broker and other regulatory agencies.
• Procure all appropriate import permits and licenses.
• Request payment for import clearance fees and advance payments to suppliers
• Maintain Import Clearance Register.
• Maintain Import Permit Log.
• Prepare monthly Marine Insurance Reports and Declarations for imports.
• Filing and archiving of documents for the Purchasing and Logistics Department.
• Relieve Sales Associate in Retail Store, when necessary.
• Assist with evaluation of new and existing suppliers in accordance with the Quality Management System.
• Participate in stock count.
• Assist with the preparation of monthly reports for the Purchasing and Logistics Department.
• General assistance to the Purchasing and Logistics Manager.

 JOB REQUIREMENT/SPECIFICATIONS:
               
Education:                 Diploma in Business Administration/Logistics Management or other acceptable qualifications.        

Specific Knowledge:  Possess Excellent written and oral communication skills.

Required Skills:         Full computer literacy.

Work Experience:     Two (2) years working experience in a similar capacity.

Personal Attributes:  Good interpersonal skills in dealing with clients as well as the ability to interact with team members; highly self-motivated and ethically conscious.

Hours of Work:         8.00 a.m. – 5.00 p.m. with additional hours to complete required objectives.