Human Resources Administrator

The HR Administrative Assistant will be responsible for providing services and support, to all multiple functional areas of Human Resources.

Job Title:                                             HR Administrative Assistant
Report to:                                            Human Resources Manager
Location:                                             Montego Bay – Jamaica
Position Start Date:                            October, 2023

About National Pen:

National Pen is a world class provider of personalized marketing solutions that help businesses promote themselves and increase customer loyalty.

We are passionate about people and performance excellence and put our customers at the center of everything we do.

Job Description:

The HR Administrative Assistant will be responsible for providing services and support, to all multiple functional areas of Human Resources. The position will contribute to the HR agenda relating to employee relations, record keeping, being the first point of contact for HR related queries, and identifying and resolving potential HR issues.    

As an HR Administrative Assistant, you will:

• Maintain accurate and up-to-date employee files and HR systems by processing all new employees, status changes, department changes, terminations, etc.
• Manage leave and paid time off programs in the HR systems, such as vacation, bereavement, sick, and leave of absence.
• Prepare required daily, monthly, quarterly and annual reports as well as special reports as requested.
• Be responsible for clerical duties to include managing switchboard, HR correspondences, liaising with vendors and other stakeholders 
• Maintain inventory of office supplies and equipment.
• Act as the first point of contact for HR related queries/grievances from employees and external partners.
• Representing the HR department in supporting our employees, policies and overall business objectives while conforming to local labor laws.
• Participate in the planning and execution of employee functions and events.
• Supports recruiting functions as needed, calling candidates, scheduling interviews, processing documentation.
• Assist with the coordination of the performance appraisal process which includes coordination and filing of performance reviews for accountability.
• Handle additional projects as assigned

In return, you will bring:

• Must have a minimum of 2 years of experience in an HR office environment.
• Associate degree or diploma in Human Resources or related field or
• High School diploma (with minimum of 4 passes including English Language & a Math subject)  
• Knowledge of Jamaican labour laws
• Proficient skills in MS Office (Word, Excel, Outlook and PowerPoint) and general database principles
• Superior communication skills, written and verbal, able to effectively address all levels within the organization.
• Experience managing employee relations issues from investigation to resolution
• Strong administrative and organizational skills with a proven ability to work on own initiative
• Must be organized, detail oriented, possesses a high degree of accuracy and works well under pressure
• Demonstrated ability to work effectively in a diverse team environment
• Must exercise the highest level of confidentiality and integrity

Attractive salary commensurate with experience and excellent benefits package (Health and life insurance, transportation, company discounts, local merchant discounts, etc.). 

National Pen values all its candidates, however only shortlisted candidates will be invited for an interview.