Wedding/Groups Auditor

The primary role of the Wedding/Groups Auditor is to oversee the financial performance of each group in constant communication with the Sales, Events, Reservations, Reception and Finance departments.

The primary role of the Wedding/Groups Auditor is to oversee the financial performance of each group in constant communication with the Sales, Events, Reservations, Reception and Finance departments. The process includes from the electronic delivery of the group's file by Sales to the final closing and commission payment (if applicable) once the group has checked out. 

Summary of Duties & Responsibilities:

• Execute from a financial point of view each group contract.

   

• Monitor the group rates in the system, extras and discharges according to contract.
• Keep control of the group from arrival to departure in constant contact with the MICE/Weddings Departments, Group Reservations and Front Desk for registration of changes in reservations, modifications of event´s guarantees, etc.
• Execute the closing of accounts with the final client based on the contract.
• Follow up on invoicing payments and advances with the Invoicing Department, both from clients and suppliers.
• Timely registration of payments in Secnet and Prestige.
• Be the link between the Commercial department, Events/Weddings, Reception, BO and Finance Departments for a healthy control of the revenue generated by each Group/Wedding.
• Oversee the creation and update in the system the group rates and extra charges according to the contract and BEOs (Banquet Event Order),
• Match the production of each group between Secnet - Prestige and Client's rooming list for invoicing in Prestige and submit the group closing to Finance for proper clearing in the corporate accounting system.
• Review the correct documentation of the Group in case of being a beneficiary of tax exemption for being a foreigner.
• Attend Pre-Convention meetings and Internal Review meetings.
• Schedule one on one meetings with clients and/or intermediary agencies for review and clarification of accounts prior to check out.
• Preparation of new group files under effective control.
• Verify the creation of group rates at the time of receiving a new definitive group, verifying that the breakdown and accommodation are squared according to the contract, Secnet and Prestige.
• Reviewing the correct application of promotions duly supported.
• Elaborate the group production reports for the Monthly General Audit.
• Elaborate the calculation of commissions.
• Validate commission invoices received from Wedding Optimizer supplier.

 COMPETENCIES

• Excellent interpersonal skills
• Excellent communication skills both verbally and in writing
• Ability to work in a fast- pace, high energy and demanding work environment
• Ability to work under pressure
• Good knowledge of the hotel operations or ability to learn quickly
• Team player with an ability to motivate team members
• Dedicated, hard-working, self – motivated and solution oriented
• Excellent time management skills; ability to prioritize and coordinate details; ability to multi-task and use initiative.
• Ability to work flexible hours and multitask
• Practice safety standards at all times

QUALIFICATIONS & EXPERIENCE 

• Bachelor's degree in Accounting/Administration/Hospitality or related.
• Basic fiscal and invoicing knowledge
• Proven accounting experience and knowledge.
• At least 2-3 years of experience in the Hospitality industry in the area of Group Auditing.
• Microsoft Office suite user level.

BENEFITS

• Competitive Compensation Package
• Health & Life Insurance 
• Pension Plan 
• Uniform & Meals
• Rewards, Recognition and Staff Engagement Programs

Persons are encouraged to submit their applications by Friday, August 11, 2023. We thank all applicants for their interest but only shortlisted candidates who meet the requirements will be contacted.