Executive Assistant

Areas of Responsibility  Schedule Management  Communication and Correspondence  Organizational Support  Project Assistance  Event Coordination

Summary

To provide essential support to the President/CEO in managing and advancing the institution's mission, vision, and objectives. This position requires strategic thinking, decision-making, and collaboration in order to increase the college's efficacy and impact.

Roles and Responsibilities:

Schedule Management:

• Efficiently manage the President's calendar, coordinating and prioritizing appointments, meetings, and events to optimise time and resources.
• Anticipate and resolve scheduling conflicts while ensuring the President's time is allocated to critical initiatives and strategic tasks.

Communication and Correspondence:

• Serve as the primary point of contact for internal and external stakeholders, including staff, faculty, students, donors, and community members, ensuring effective and professional communication on behalf of the President.
• Draft, edit, and proofread various documents, including emails, letters, memos, and reports, maintaining a high standard of accuracy and clarity.

Organizational Support:

• Collaborate with the President to develop and implement organisational strategies, ensuring smooth operations across all campus sites during the period of change.
• Assist in the coordination of various committees and working groups, gathering information, and preparing materials and reports as required.

Project Assistance:

• Provide project management support to the President, helping to track progress, deadlines, and milestones for key initiatives.
• Conduct research and prepare briefings for the President on various topics, assisting in decision-making processes.

Travel Arrangements:

• Coordinate all travel itineraries for the President, including transportation, accommodations, and meeting arrangements, considering time and cost efficiency.

Confidentiality and Discretion:

• Handle sensitive and confidential information with utmost professionalism and discretion.
• Demonstrate sound judgment when dealing with confidential matters, maintaining the trust of the President and the institution.

Event Coordination:

• Assist in planning and organising institutional events, including board meetings, community engagements, and donor appreciation events