Procurement Compliance Governance Officer

The Procurement Compliance Governance Officer is responsible for ensuring that all procurement activities comply with the Public Procurement and Disposal of Public Property Act 2015 as well as internal policies and procedures.

JOB SUMMARY

The Procurement Compliance Governance Officer is responsible for ensuring that all procurement activities comply with the Public Procurement and Disposal of Public Property Act 2015 as well as internal policies and procedures.

This includes vendor evaluation and contract negotiation, cost management and reporting.

KEY FUNCTIONS

• Advises stakeholders on the procurement legal framework to ensure compliance and improve procurement efficiency and outcomes.
• Develops, reviews and manages the implementation of procurement policies & procedures.
• Monitors expenditures for compliance with financial authority limits and takes corrective action where required.
• Manage business relationships with key suppliers, including routine enhancements to agreements, communication of demand/volume changes, updating contracts and sharing end-user feedback.
• Ensure that procurement and contract management processes are open, transparent and competitive, and that contract performance is effective.
• Lead and support quarterly internal functional compliance reviews and internal control self- assessments.
• Follow up on reviews to verify that corrective actions have been implemented.
• Identify, manage, and mitigate procurement risks to maximize business opportunities.
• Develop monthly procurement breach reports based on the Procurement plan.
• Assists with the preparation, development, and delivery of compliance training programs. Monitors the compliance landscape and advises the company of required amendments and updates to relevant compliance guidelines, as may become necessary due to changes in laws and regulations.
• Coordinate information related to internal/external audits.

EDUCATION & EXPERIENCE:

• Bachelor’s Degree in Business Management, Economics, Engineering, Information Technology, Finance or any related area from a reputable institution Professional Certification in Procurement or Supply Chain Management Professional Membership in a procurement and supply chain body eg Chartered Institute of Procurement and Supply (CIPS).
• Project Management or Revenue Assurance/Risk Management Certification will be an asset.
• Professional Membership in CIPS will be an asset.
• Minimum seven (7) years of experience at a managerial level in Supply Chain, Project Management, Sales and Financial Management.
• Working knowledge of State Financial Regulations.
• Proven track record of delivery, business process re-engineering and organizational change management in a unionized environment.
• Proven ability to bring new ideas and new ways of thinking to innovate and have them easily understood and adopted by individuals of all levels throughout the organization.
• Superior leadership skills and the ability to influence others at all levels of the organization.
• Previous experience in managing procurement projects will be considered an asset.

FUNCTIONAL COMPETENCIES:

• Learnings and Compliance: Sound understanding of legal practice and procedure that will guide actions in accordance with rules and standards.
•  Data Gathering and Research: Comprehensive collection of data from various sources in order to appropriately develop solutions and effectively perform duties.
• Data Gathering and Research: Comprehensive collection of data from various sources in order to appropriately develop solutions and effectively perform duties.
• Professional Responsibility: The application of ethical standards and diplomacy that leads to individual effectiveness, service excellence and organizational improvement.
• Self-Management: Ability to manage and continually improve self-performance.

 CORE AND LEADERSHIP COMPETENCIES:

•  Organisational Awareness: Contributes to the organisation by understanding and aligning actions with the organisation's goals, core functions, needs, and values. Contributes to the organisation by actively demonstrating the alignment of activities with the organisation strategies, key initiatives, core functions, needs, and values and supporting others to do the same.
• Customer Focus: Prioritises and takes action on the needs of both internal and external customers. Designs and delivers products and services with the customer experience top of mind.
• Planning and Results Orientation: Invests time in upfront planning to achieve organisational goals and objectives while meeting quality standards, following the appropriate processes, and continuously assessing results.
• Creativity and Innovation: Thinks beyond the confines of traditional models to recognise opportunities and find new and better ways of doing things to be and remain an agile broadband provider. Encourages experimentation and accepts failure as a driver of innovation.
• Communication: Effectively and appropriately interacts with others to build relationships, influence others, and facilitate sharing ideas and information. Uses tact and diplomacy to navigate demanding situations. Relays key messages by creating a compelling story targeted to specific audiences.
• Managing Through Change and Uncertainty: Adjusts thinking and behaviour to resiliently face change and uses experience to fuel growth. Embraces failure as a learning opportunity for themselves and others. Enables the process of change and transition while helping others deal with the effects of change.
• Problem Solving and Decision Making: Use critical thinking to evaluate problems, gather information, understand causes, and identify the best workable solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations.
• Relationship Building: Develops internal and external trusting, professional relationships. Purposefully develops networks to build value through collaboration.

Deadline date for applications: 6th August 2023