ACCOUNTING VACANCIES

• Prepare and post Journals for Credit Card Settlements daily.
• Check Lodgment once per week or when needed.
• Check daily posting of web receipts.

Perform foreign payables duties while providing oversight to local payables, including:

• Reviewing Local and Foreign invoices posted by inventory team for accuracy; ensuring any discrepancies on invoices are supported by credit notes from supplier.
• Liaising with the procurement team to ensure that purchase order requisitions are properly coded.
• Posting and paying foreign invoices by cheques or wire transfer.
• Generating weekly local and foreign payables aging report and scheduling payments as they become due to ensure proper forecasting and on time settlement.
• Clearing all USD Prepayments monthly and reviewing Local prepayments to ensure they are routinely cleared– report must indicate the reason for any item not cleared at month end.
• Ensuring that all Detention deposits lost are properly recorded when posting foreign invoices.
• Ensuring daily Local & USD charges required to clear shipments are settled with urgency.
• Reconcile all USD supplier accounts prior to payment and all major USD supplier accounts by the 10th of each month. Review Local supplier account reconciliations to ensure the balance reflects liabilities accurately.
• Filing of all Foreign Invoices and payment support and ensuring that local invoices and payment supports are similarly filed.
• Posting and paying all utility bills as they fall due - JPS, NWC, FLOW, C&W and Digicel.
• Posting and paying Lunch and Petrol invoices.
• Assisting with posting of Local Payables invoices as necessary, supporting month end close activities.
• Assisting with weekly local payables cheque run as necessary.
• Preparing audit schedules as assigned.
• Participation in stock count exercises as rostered.
• Supporting internal and external audit exercises.
• Any other duties which may be assigned from time to time.

Accounting Officer - Receivables:

• Daily application of payment receipts on all customer accounts.
• Prepare and post Journals for Credit Card Settlements daily.
• Check, release and apply Goods Returns daily.
• Prepare documents for customer refunds daily.
• Post and apply all tax payment /documents daily.
• Check off and review Cashier’s Daily Cash and Credit Card Check off Report daily.
• Post Debit and Credit Notes for Receivables Transfer daily.
• Reconciliation of Cash on Hand and Credit Card Clearing accounts weekly and cleared at end of month.
• Filing of Receipts and invoices, credit notes and all other relating documents daily.
• Ensure all payments are promptly applied to all Kingston cash and Cash Sales accounts daily (when payment details are not give, contact customer daily for details).
• Prepare and post Journals for Credit Advice (direct deposit) Daily.
• Reconciliation of Kingston, Montego-bay and Ocho Rios Cash and Card Clearing account weekly and cleared at end of month.
• Create customer account when needed.
• As required provide relief for the General Cashier and any other member of the Accounts Receivables Department.
• Check off cashier’s lodgment once each week or when needed.
• Participation in Stock Count exercises.
• As required preparation of Audit Schedules assigned.
• Provide customer service to internal and external customers.
• Application of receipts and credit notes, receivables transfer and reconciliation.
• Cross train with Senior Receivables Officer and ensure that in her absence you are able to effectively complete all daily/weekly tasks usually carried out by her.
• Billing of Invoices and cashing and posting receipts.
• Ensuring that sales/ work orders are properly authorized before billing.
• Ensuring that proper payment terms are assigned to each invoice.
• Ensuring that appropriate payments are received for all cash invoices.
• Ensuring that purchase orders are received for all charge account invoices.
• Ensuring that all “COD” sales / work orders are properly authorized and signed.
• Ensuring that all requests for “no charge” invoices are properly authorized before the “no charge” invoice is executed.
• Posting of all manual bills and receipts.
• Ensuring that all payments received are correctly recorded and accounted for.
• Ensuring that customer copies of manual receipts are issued to customers.
• Ensuring that all cheques are recorded in the log book.
• Ensuring that all credit card machines are settled daily.
• Keeping track of all concierge credit card machines and ensuring that they are returned to the cash centre and settled.
• Preparation of daily lodgements for delivery to the bank on the following business day.
• Ensuring that all lodgement controls are submitted to the GL unit for posting daily.
• Preparation of daily Cash and Credit Card Check-Off Report.
• Posting of petty cash imprest assigned.
• Ensuring that petty cash float is reimbursed promptly and accounted for.
• Ensuring the safe keeping of all payments received and placing them securely in the vault at the end of each day.
• Providing cashier relief, as needed, in the branches.

• Process Local Payables Invoices and cheques daily, ensuring that correct vendor numbers, account codes, appropriate supporting documentation and necessary approval signatures are present.
• Posting and paying all utility bills as they fall due - JPS, NWC, FLOW, C&W and Digicel.
• Posting and paying Lunch and Petrol invoices.
• Reconcile Payables Aging to general ledger by the 1st working day of each month.
• Properly maintain all Local AP files to including weekly filing of invoices/POs and all other relevant documents.
• To post documents relating to Inter Company contra entries and ensure documents match to Accounts Receivable.
• Apply prepayment applications on Accounts Payable Sub ledger.
• Analyze Prepayment Account weekly and ensure that all items are cleared before month end.
• Prepare Audit schedules.
• Prepare supplier reconciliations monthly for all major suppliers and ensure items are resolved.
• Cross train with Supervisor and performing all tasks related to Accounts Payable.
• Participation in stock count exercises as rostered.
• Supporting internal and external audit exercises.
• Any other duties which may be assigned from time to time.