Purchasing Officer

PURCHASING OFFICER

Objectives and Purpose of the Job:
To prepare and process purchase orders relating to the procurement of finished goods, raw & packaging materials,
mechanical equipment and spares or other supplies deemed important to the achievement of the business objectives
and expectations. The incumbent will also correspond with suppliers for quotations and perform buying duties and
customer service activities as required.

Main Duties and Responsibilities:

• Process purchase requisitions obtained from local and international approved suppliers for finished goods,

raw materials and packaging materials, including stationery, labels, machines and spare parts.

• Monitor and track the progress of all purchase orders and provide support to the customs department.
• Review trend reports, generate and prepare monthly reports for planning meetings to support local and

international suppliers as required.

• Ensure efficient and effective coordination with customs department and regulation.
• Liaise with customs department on a regular basis to ensure prompt preparation of clearance documents.
• Cost or pre-cost all goods as required and provide costing sheets for approval.
• Evaluate quotations from suppliers to ensure that items as per specification are received, ensuring the best

prices, credit terms and optimum quality within the shortest possible time.

• Compile purchase requisitions and attach the quotes and sourcing sheets, for approval by Procurement

Manager.

• Prepare and submit purchase orders for approval.
• Ensure that import licenses/permits for materials where applicable, are in place before items are

ordered/delivered.

• Act as liaison between profit centres and suppliers to ensure seamless communication.
• Follow up with suppliers to ensure that orders are shipped on time.
• Upon arrival, follow up with the Customs Broker for prompt clearance and delivery of shipments to the Plant.
• Assist in sourcing additional suppliers for items across the Group as a cost saving initiative.
• Assist the Procurement Manager in day-to-day functions.
• Dispatch purchase orders to suppliers by the 10 th working day of each month.
• May be assigned development and or multiskilling opportunities across the Seprod Group of Companies.
• Any other related duty specified by management.

We thank all intrested applicants, however only short listed candidates will be contacted.