Assistant Accountant

The purpose of this role is to perform and complete all tasks in support of the Accountant associated with accounting function. Responsible for the reconciling of bank records and preparation of financial statements. Assist in the office with administrative work.

1. 1.       PRINCIPAL ACCOUNTABILITIES
   1. 1.       Be able to use bookkeeping databases, spreadsheets and accounting software.
   2. 2.       Post financial transactions to databases.
   3. 3.       Receive and record vouchers, cash and cheques.
   4. 4.       Produce a variety of reports including income statements, balance sheets, variance analysis and statutory remittances.
   5. 5.       Check for accuracy in reports, figures and postings.
   6. 6.       Reconcile and report any discrepancies found in the records.
   7. 7.       Interact with management, customers and vendors.
   8. 2.       ADDITIONAL INFORMATION:

This position requires the jobholder to have excellent interpersonal skills, a high level of confidentiality, be very flexible and work well under pressure.  They must have the ability to multitask in a fast-paced environment. Balancing multiple duties is important, as this is a demanding position that requires a high level of discipline. This position requires after hours and weekend work to complete tasks when required.  The incumbent must be able to work unsupervised, respect deadlines and initiate the completion of all work under the Finance department.

1. 3.       DUTIES AND RESPONSIBILITIES

(a)    Ensures all deposits, cash, cheques, credit card, linx, wire transfer, etc. are coded to their respective GL accounts.

(b)    Ensure Monthly reconciliation of all applicable General Ledger and sub-ledger accounts.

(c)     Assist with the preparation of budgets.

(d)    Prepare Accounts payable and receivables analyses.

(e)    Prepare weekly report of planned verses actual figures with appropriate explanation /documentations as necessary.

(f)     Ensure that internal controls are developed, implemented and monitored for each area of risks.

(g)    Communicate with customers via phone or email; follows up on status of payments and coordinates collection of payments.

(h)    Conduct branch audits

(i)      Resolve customer discrepancies and short payments.

(j)      Resolve any supplier discrepancies and reconciliation of supplier statement against ledgers.

(k)    Responsible for monitoring and maintaining assigned accounts and credit memos.

(l)      Updating payments received from clients into ledgers.

(m)  Liaising with Bankers

(n)    Maintenance of internal files

(o)    Preparation of management accounts for internal use.

(p)    Preparation of audited files and draft audited financials annually for external auditors with audit schedules.

(q)    Maintenance of general ledger and all sub ledgers account for all Companies.

(r)     Prepare and file of all bank reconciliations (monthly).

(s)     Preparation of tax computation for Corporation Tax, Business Levy, Green Fund, Vat and maintenance of general ledger.

(t)     Support the Procurement department with Costing of Inventory as required.

(u)    Ensure Accounting Officer prepares monthly expense schedule, credit card expense analysis and reconciliation of all suppliers/ bank accounts.

(v)    Ensure Accounting Officer manages and maintains monthly cheque run.

(w)  Perform Petty cash count for North and South.

(x)    Oversee the functions of the Accounts Officer and Cashier.

(y)    Post financial transactions into databases.

(z)     Receiving and recording vouchers, cash and cheques.

(aa)Upon completion of the Orientation must be familiar with HSE requirements and Job-related procedures and work instructions.

(bb)            Adhere to all the company’s Health, Safety and Environmental, Policies and Procedures.

(cc)  Carry out all instructions given by the Manager or his designate in a safe and efficient manner.

(dd)            Observe and adhere to all rules and regulations of the company.

(ee)Any other job related duties as assigned by the Manager or designate.

1. 4.       CONTEXT

a)      OPERATING ENVIRONMENT: CONTRACTORS WAREHOUSE LTD. ALUMAX LIMITED AND PARAGON LIMITED.

b)      FRAMEWORK AND BOUNDARIES: The Assistant Accountant is guided by the policies and procedures of the Company.  The Accountant provides directions as required. 

For non-routine issues that need input and advice, directions are also provided by the Executive Director, Director of Operations, Director - Corporate Services, Warehouse Manager, Sales Supervisor and other managers as required.

1. 5.       ACCREDITATION, KNOWLEDGE AND EXPERIENCE:

a)       ACCA completed level 2

b)      Working knowledge of Auditing fundamentals.

c)       3-5 years’ experience working with Finance and Accounting processes,

d)      Understanding of general business processes within the company.

e)      Knowledge and Use of Microsoft Office and Accounting Management Software.