Accounting Clerk

The Accounting Clerk will provide support to the finance department by assisting in general accounting tasks, maintaining accurate financial records, and ensuring the smooth operation of key financial processes.

KEY RESPONSIBILITIES

• Assist in general accounting tasks, including data entry, filing, and maintaining financial records in an accurate and organized manner.
• Process and record financial transactions, such as invoices, receipts, payments, and journal entries.
• Verify the accuracy of financial documents and resolve any discrepancies or errors.
• Support the accounts payable function by reviewing and coding payment vouchers, ensuring proper documentation and authorization.
• Assist with the month-end and year-end closing processes, including preparing schedules and reconciliations.
• Maintain and update vendor and customer records, ensuring accuracy and completeness.
• Respond to inquiries from internal and external stakeholders regarding financial transactions and records.
• Collaborate with other members of the finance team to ensure smooth and efficient operations.
• Stay updated with accounting principles, regulations, and best practices to maintain compliance and suggest process improvements.
• Receive payments for sales, whether by cash, check, credit cards or vouchers;
• Issue the relevant receipt, refund, credit or change due to each customer of the establishment;
• Verify the money in the cash drawer at the beginning of each shift to ensure that amount is correct and that there is adequate change;

• Prepare a sales report to be submitted to the Accounts Receivable / Inventory Officer at the end of each shift;
• Compile and maintain records of the quantity, type and value of the stock in the establishment;
• Participate in the monthly stock counts when required;
• Assist Director of Finance with special projects as assigned

REQUIRED COMPETENCIES 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficiency in basic accounting principles and practices.
• Strong attention to detail and accuracy in data entry and financial record-keeping.
• Familiarity with accounting software and the ability to quickly learn new systems.
• Good organizational and time management skills to prioritize tasks and meet deadlines.
• Effective communication skills to interact with internal and external stakeholders and respond to inquiries.
• Problem-solving skills to identify and resolve discrepancies or errors in financial documents.
• Ability to work collaboratively as part of a team and contribute to the overall efficiency of the finance department.
• Knowledge of relevant accounting regulations and willingness to stay updated with changes.
• Strong computer skills, including proficiency in Microsoft Excel and other relevant software applications.