LOGISTICS & COSTING COORDINATOR

Schedule and oversee import and export process including tracking raw material and machine parts shipments; liaising with suppliers to ensure import documents are prepared correctly; generate invoices; prepare export order and shipping documents and ensuring compliance.

Accountabilities:

• Review proformas and update necessary handling charges.
• Enter customer orders into the system.
• Monitor Payments received from customers and advise production team when orders can be processed.
• Liaise with Production on order status and advise Sales when additional payments are required.
• Liaise with shipping lines for rates and delivery schedules and co-ordinate shipments for customers.
• Review documentation to ensure that proformas, invoices, packing lists, pallet plans, and shipping documents are accurate.
• Prepare necessary shipping documentation for submission to Customs Broker, Shipping Line and Distributor/Customer including Commercial Invoice, Packing List, Dangerous Goods Declaration, Certificate of Origin, Caricom Invoice, Certificate of Insurance, Goods Receive Note and Bill of Lading
• Co-ordinate the pick-up of containers and goods for delivery to Port for international customers and directly to local customers.
• Co-ordinate the pick-up of incoming containers and goods from Port for delivery to warehouse.
• Liaise with Customs and Accounts Payables timely payment and release of import containers to avoid demurrage and rent charges.
• Source best shipping options for goods and spare parts to avoid unnecessary charges whilst avoiding plant delays.
• Provide soft and hard copies of documentation to customers and custom brokers.
• Post invoices and returns to system.
• Upload new approved raw material orders into GP
• Receive and post approved sales orders from customers.
• Prepare and post approved goods returns.
• Receive and post approved raw material and goods supplier invoices.
• Maintain the Export Invoice Register.
• Maintain Customs Log Book and accurately enter all duty exempt materials and values
• Ensure timely completion and submittal of AU returns.
• Manage Import licence and ensure on time renewal.
• Update import and export Logistic process and procedures.
• Participate in annual stock count.
• Act as relief for the Logistics and Costing Co-ordinator at Lange.
• Provide administrative support to Plant Manager, Director and Office Team.
• Prepare and file correspondence for the Company
• Ensure proper maintenance of office equipment.
• Manage and maintain office stationery and tea supplies levels.
• Liaise with external parties and direct queries to the relevant Department Head.
• Prepare orders / enquires as required and mail, fax or e-mail to suppliers.
• Despatch internal and external documents to the relevant parties.
• Receive and post approved sales orders from customers.
• Prepare and post approved goods returns.
• Receive and post approved raw material and goods supplier invoices.
• Manage the reception inclusive of greeting visitors, answering the main telephone line and redirecting to the appropriate extension.
• Perform any other work-related duties as necessary.

Minimum Qualifications:

• Associate Degree in Business Administration.
• Formal certification Logistics management.
• At least 3 years of work experience in a logistics environment handling imports and exports
• ACCA Level 1 or its equivalent is an asset.
• Customs Clerk License is an asset.

Skill/Experience:

• Excellent communication and interpersonal skills
• Ability to establish priorities, work independently and proceed with objectives without supervision
• Ability to work as part of a team.
• Computer literate in Microsoft office applications.

Special Requirements:

• Willing to work overtime and on weekends if required