Adminstrative Assistant

To provide administrative support to the Manager by performing day-to-day administrative duties and by organizing and maintaining data, information and records.

PRINCIPAL ACCOUNTABILITES:

1. Organize and file incoming and outgoing documents and reports for the Manager.
2. Monitor the attendance, punctuality and leave applications of all staff.
3. Complete and submit reports monthly.
4. Complete and submit payroll information on time.
5. Track and record weekly workers’ attendance and leave entitlements.
6. Manage inventory and purchase of office supplies and uniforms, placing necessary orders and verifying receipt of supplies.
7. Establish and manage paper and electronic filing systems, and procedures for record keeping.
8. Coordinate the payment of staff allowances.
9. Maintain scheduling and event calendars as required.
10. Assist in the preparation of correspondence for workers.
11. Assist in the creation and distribution of Company communication.
12. Order and distribute uniforms to workers as required.
13. Perform any other related functions assigned by the Manager.

  Qualifications / Education:

• At least five (5) GCE or CXC ‘O’ Levels including English and Mathematics
• A Diploma in Business Studies
• Proficient in the use of Microsoft Office Suite

Skills / Experience:

• A minimum of two (2) years’ experience in a similar position 
• Strong oral and written communication skills
• Sound interpersonal skills
• Excellent time management and critical thinking skills