Human Resources Clerk

The HR Clerk is responsible for providing administrative support to the HR department, ensuring smooth and efficient HR operations.

Job Title: Human Resources Clerk

Reports To: Humann Resources Business Partner

Job Summary

The HR Clerk is responsible for providing administrative support to the HR department, ensuring smooth and efficient HR operations. This role involves managing employee records, coordinating recruitment processes, assisting in onboarding, and supporting the implementation of HR policies and procedures.

Key Responsibilities

1. Recruitment and Onboarding

• Post job advertisements on various platforms and manage applications.
• Schedule interviews and coordinate communication with candidates.
• Assist in the preparation of offer letters, contracts, and onboarding documents.
• Facilitate new hire orientations and ensure a smooth onboarding process.

2. Employee Records Management

• Maintain accurate and up-to-date employee records in both digital and physical formats.
• Ensure compliance with data protection regulations.
• Update employee files with changes such as promotions, terminations, and salary adjustments.

3. Payroll and Benefits Administration

• Assist in gathering and verifying data for payroll processing.
• Support employees with benefits enrollment and address inquiries.
• Maintain accurate records of leaves, attendance, and overtime.

4. HR Policies and Compliance

• Support the implementation and communication of HR policies and procedures.
• Ensure compliance with employment laws and company regulations.
• Assist in preparing reports for audits and other regulatory requirements.

5. Employee Engagement and Relations

• Address employee queries and escalate issues as needed.
• Support HR initiatives aimed at improving employee engagement.
• Coordinate training sessions and employee development programs.

6. General Administrative Support

• Manage HR-related correspondence such as letters, emails, and memos.
• Schedule and coordinate HR meetings, interviews, and events.
• Maintain confidentiality in handling sensitive employee information.

Qualifications and Skills

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: 1-3 years of HR administrative experience preferred.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in HR software and Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and ability to maintain confidentiality.
• Knowledge of employment laws and HR best practices is an advantage.

Work Environment

• Office setting with potential hybrid work flexibility.
• Fast-paced environment requiring collaboration across departments.