Human Resource Assistant

The Human Resource Assistant is responsible for providing the necessary technical support to all aspects of the human resource activities

PLEASE NOTED THAT THIS POSITION IS OPEN ONLY TO NATIONALS OF TRINIDAD AND TOBAGO OR PERSONS ALREADY HOLDING OFFICIAL AUTHORIZATION TO WORK IN THE COUNTRY AND PRESENTLY LIVING IN TRINIDAD.

Our client, LOCATED IN THE PORT OF SPAIN, is seeking to employ a HUMAN RESOURCE ASSISTANT

Compensation:  $7,000.00 to $7,500.00

PRIMARY RESPONSIBILITIES:

 general administrative duties
 operations duties
 ability to supervises and delegate workload to employees
 recruitment
 employee development
 employee database management
 employee payroll and benefits
 employee liaison
 the creation and implementation of HR policies and procedures.

Main Job Tasks, Duties and Responsibilities

1) HR Policies and Procedures
a. assists in the formulation and implementation/continuous review of human
resource policies and procedures.
b. advises and assists employees with understanding human resource policies and
procedures.

2) Recruitment and Hiring
a. assists in the creation of document and posting of job vacancies.
b. receives and reviews job applications.
c. schedules interviews and assessments.
d. collects and verifies candidate information including conducting background
checks.
e. provides feedback to successful candidates regarding the hiring process.
f. administers and processes new hire paperwork.
g. coordinates orientation for new employees.

3) Employee Development
a. coordinates the performance appraisals process.
b. organizes training and coaching.
c. assists with the provision of employee wellness programs and other HR
services.
d. records performance, grievance and disciplinary information.
e. assists with the termination process including paperwork, notifications to
relevant departments and exit interviews.

4) Employee Database Management
a. maintains and processes accurate and complete HR and employee records.
b. responds to requests for data.
c. selects relevant data and compiles HR reports.

5) Administrative Support
a. manages HR schedules and calendars.
b. prepares and distributes correspondence, schedules meetings and venues.
c. reviews all maintenance and grounds staff timesheets to ensure accuracy and
completeness before forwarding to Accounts Department for payroll
processing.
d. plans and coordinates employee events.
e. liaise with members of the Leadership Team to understand their administrative
needs and ensure they are adequately resourced.
f. management of the office stationaries and kitchen supplies.

6) Operations Duties
a. oversee ground and maintenance departments for maintaining clear
operational guides to ensure consistency of operations
b. observing, reviewing and analyzing processes to identify inefficiencies and
areas where improvements could be made
c. Facilitating cross channel feedbacks from managers and supervisors to
employees ensuring departmental needs and queries are being met in a timely
manner
d. to perform clerical duties when necessary

7) Employee Liaison
a. ensures smooth flow of information between employees and Human Resource
Department.
b. responds to inquiries and requests from employees.
c. acts as an advocate for employees (complaints, grievances and disputes).
d. conveys employee concerns and issues to management.

8) Payroll and Benefits
a. assists with benefit enrolment of employees when eligible and cessation of
benefits on termination of employment.
b. collects time and attendance records including the tracking of vacation, sick
days and casual leave by employees.
c. conducts salary surveys.
d. assists employees with payroll related questions.

9) Compliance
a. promotes employee compliance with HR mandated processes and systems.
b. monitors adherence to labour laws and employment regulations.

 QUALIFICATIONS AND EXPERIENCE REQUIRED

 Degree or Diploma in Human Resources Management, business administration or
equivalent.
 Working knowledge of recruitment procedures.
 General knowledge of HR practices and procedures.
 Knowledge of Human Resources Information Systems (HRIS).
 Basic working knowledge of labour laws and employment best practices.
 High degree of computer literacy with solid experience in using MS Office (word
processing, spreadsheet and database) and relevant HR software.
 Knowledge in the management of employee’s payroll and benefit system.

SKILLS AND COMPETENCIES REQUIRED
 Good communication skills - verbal and written.
 Conflict management competency.
 Data management skills.
 Good judgement and decision-making ability.
 Problem solving skills.
 Organizing and planning ability.
 Close attention to detail and accuracy in information provided.
 High level of confidentiality and discretion needed.
 Persuasive ability.
 High degree of integrity.
 Must be a team player.