HUMAN RESOURCE OFFICER

ESSENTIAL DUTIES 

• Participate in formulating HR administration policies and procedures applicable to the business unit
• Ensure compliance with legal and government regulations applicable to the operations of the business unit.
• Participate in HR related projects to streamline activities and improve efficiency and effectiveness
• Update job descriptions and arrange interviews for applicants
• Maintain and update employee files ensuring that the relevant information and documentation are always accurate.
• Collect information, populate and manage the information process for the HRMIS
• Keep, organize and update records of all employee type whether contract or permanent
• Keep attendance records of all employees.
• Submit timesheet and records to payroll per payroll cycle.
• Maintain/monitor health and life insurance plans.
• Processes all new hire
• Ensure all staff follow the guidelines for uniforms and general attire (as per Employee Hand book).
• Ensure all disclaimers are administered and signed by new hire.
• Process letter request from staff.
• Update vacation information for each staff member. Ensure that vacation adjustments are sent to payroll before cut-off period.
• Supply appraisal forms to department heads, follow-up for completion and file appraisals upon return.
• Supply application for leave forms and maintain vacation leave information.
• Check first aid supply for replenishment
• Plan food handlers permit renewal sessions as required
• Record and report grievance related matters
• Liaise with the relevant personnel regarding licences – Fire Safety, Pool Licence, Public Health etc.
• Liaise with security to ensure staff compliance with safety requirements.
• Responsible for all matters relating to Employee of the Month/Quarter
• Monitor contractors End of Contract break
• Perform other duties consistent with the nature, position and objectives of the Group HR Department.
• Handle payroll and related matters for team members.
• As required, perform duties as a personal assistant.

 Requirements:

• Bachelor’s degree in human resources or similar.
• At least 2 years of experience in an HR role.
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Competent in the use of Microsoft Office Suite
• Excellent organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.