HR Project Administrator

Job Title: HR Project Administrator

Date Developed: November 20, 2024

Date Reviewed:

Reports to: Manager Human Resources

Approved:                                                    Date:

Job Purpose: The HR Project Administrator plays a key role in supporting the HR department by coordinating and administering various HR projects and initiatives. This role involves coordinating project timelines, tracking milestones, facilitating communication across teams, and ensuring the successful execution of projects. The HR Project Administrator is responsible for maintaining organized processes that align with company goals.

Accountabilities:

1. Scoping, planning, tracking and documenting HR projects
2. Preparing, analyzing project outcomes
3. Effective interface with customers.
4. Confidentiality.

Role Specific Key Performance Indicators – Key Metrics:

1. Meeting Project delivery deadlines
2. Project outcome accuracy
3. Stakeholder and customer satisfaction

Role Specific Work Processes and Standards:

1. Project Coordination and Management

• Assist in the planning, coordination, and execution of HR projects, ensuring timely completion (e.g., Contract Roll Outs, HRIS Data Automation Initiative).
• Track project timelines, milestones, and deliverables; report progress to the Manager HR.
• Collaborate with HR team members to define project scopes, objectives, and success criteria.

• Serve as the central point of contact for project-related communication, ensuring stakeholders are kept informed of project status and updates.
• Prepare and maintain project documentation, presentations, reports, and summaries for internal distribution.
• Organize and manage project-related records to ensure accessibility for relevant team members.

• Collect and analyze data related to HR metrics, performance, and project outcomes (e.g., Leave Management, HR Technology Data Integrity).
• Identify any data risks/gaps in alignment with the company’s risk tolerance.
• Provide insights and actionable recommendations based on data analysis to support project goals and HR initiatives.

• Liaise with cross-functional teams (e.g., recruitment, employee relations, training) to ensure project alignment with organizational objectives.
• Schedule and organize meetings, facilitate discussions, and prepare meeting agendas and minutes.

5. Process Improvement

• Identify opportunities for improving HR processes and project workflows.
• Work with HR leadership to implement best practices that enhance project efficiency.

Qualifications and Competencies:

1. Bachelor’s degree in Business Administration, Human Resources, or a related field.
2. Certification in Project Management (PMP, Prince2)
3. 3-5 years of experience in project management, HR, or administrative roles
4. Strong organizational skills with the ability to manage multiple projects and deadlines.
5. Excellent communication and interpersonal skills, particularly in stakeholder coordination.
6. Proficiency in project management software (e.g., MS Project) and Microsoft Office Suite (Word, Excel, PowerPoint, Power BI).
7. Analytical skills with the ability to interpret data and generate actionable insights
8. Detail-oriented with excellent time-management skills.
9. Proactive and able to work both independently and as part of a team.
10. Flexible and adaptable to changing project requirements and timelines

Interfaces and Key Meetings:

1. Management team
2. Operations, HR and Finance
3. Clients 
4. Consultants and Providers