HR Administrator

To assist with development and Implementation of risk mitigation strategies and practices in the management of the Credit Union’s Human Resource and Industrial Relations portfolio.

Duties & Responsibilities

• Assists in the development and maintenance of a comprehensive system of departmental and organizational manpower needs assessment and succession planning;
• Assists in development and maintenance of up to date organizational and departmental charts;
• Maintains a manual and electronic record of individual employee data and organizational skills bank;
• Prepares, reviews and updates all job descriptions;
• Ensures that HR Policies and Procedures are developed, routinely reviewed and effectively implemented;
• Performs quarterly HR Audits;
• Facilitates the recruitment and selection process;
• Maintains the schedule for time preparation of semi-annual performance appraisals;
• Prepares reports to facilitate the Reward & Recognition process;
• Prepares reports on all developmental/disciplinary issues for submission to the Manager for appropriate action;
• Assists in the preparation of monthly/quarterly/annual HR Reports:
• Assists in the development and implementation of training and talent management plans;
• Schedules employee visits, when necessary, to the Credit Union’s medical practitioners;
• Prepares all relevant documentation related to Terminal Benefits/Contract Gratuity/Workmen’s Compensation/NIB Benefit claims;
• Manages all matters related to staff uniform administration;
• Exercises direct supervision of the leave management system;
• Monitors staff punctuality & attendance and reports excessive absenteeism and tardiness to the Manager with recommendations for follow-up action;
• Maintains a log of all incoming and outgoing HR correspondence;
• Prepares and monitors departmental budgets and proactively reports negative variances;
• Maintains log of all Industrial Relations matters and provides monthly status reports to the Manager;
• Supervises and coaches two subordinate staff;
• Plans & executes HR initiated events;
• Prepares appropriate monthly instructions to Accounts Department pertaining to payroll adjustments;
• Performs any other HR related duties as and when required.

Education & Training

• Undergraduate degree in Human Resource Management, Business Management or Behavioural Science;
• Certificate in Industrial Relations
• Certificate in Supervisory Management

Knowledge & Experience

• Four (4) to Five (5) years’ experience in a unionized environment in a similar position;
• At least one-year supervisory experience in a unionized environment;
• Demonstrable knowledge of labour laws and Industrial Relations best practice;
• Demonstrable knowledge of Excel, Word and PowerPoint;
• Experience in the preparation of payroll;
• Experience in Report Writing is essential.