Filing Clerk

Responsible for filing the Company’s proof of deliveries, credit notes and statements efficiently and effectively.

KEY DUTIES & RESPONSIBILITIES:

• Confirm receipt of all proof of deliveries, credit notes, statements and other associated documents against log sheet where applicable.
• Accurately sort, batch and filed all document received in a timely manner.
• Scan and prepare invoices and credit notes received for storage on the electronic filing system (Docushare).
• Maintain record of all documents removed from the filing room.
• Participate in the process of archiving and disposal of stale dated documents.
• Assist the audit process by supplying all requested documents in a timely manner.
• To observe all procedures and controls related to the filing function.

REQUIRED EDUCATION, EXPERIENCE AND COMPETENCIES:

• 5 CXC certificates including Math & English Language
• A minimum of one (1) years’ experience in a comparable role
• Solid knowledge of filing systems and method
• Keen attention to details
• Excellent initiative, interpersonal, organizational and multi-tasking skills
• Good written, oral communication and interpersonal abilities
• A team player with a customer-oriented approach

APPLICATIONS WILL BE TREATED WITH THE STRICTEST CONFIDENCE AND ONLY SHORT LISTED APPLICANTS WILL BE CONTACTED.