FACILITIES COORDINATOR

The incumbent is expected to oversee the maintenance of our commercial properties including warehousing and office spaces.

JOB SUMMARY

The incumbent is expected to oversee the maintenance of our commercial properties including warehousing and office spaces. They will be responsible for ensuring that the properties are well-maintained, compliant with all relevant regulations, and operate efficiently to support our business operations. 

PRINCIPAL DUTIES

• Facilities & Property:
  • Efficiently execute the preventative and planned maintenance plan for all facilities and properties, including scheduling regular inspections, repairs, and upgrades as needed.
  • Oversee the maintenance and repair of building systems, including HVAC, electrical, plumbing, utilities, waste disposal and fire protection systems.
  • Coordinate the maintenance and repair of civil engineering systems, including roads, parking lots, and drainage systems.
  • Conduct regular inspections of the property to identify potential issues and implement corrective actions as needed.
  • Coordinate with contractors, vendors, and other service providers to ensure timely completion of maintenance, repair work and upgrades.
  • Conduct simple maintenance and upkeep activities as required
  • Coordinate with building engineers and other technical staff to address complex maintenance and repair issues. 

• Administration
  • Track expenses, forecasting costs, and recommending cost-saving measures where appropriate.
  • Monitor and maintain compliance with all applicable regulations, including safety, health, and environmental regulations.
  • Ensure compliance with all relevant building codes and regulations.
  • Maintain accurate records of all maintenance and repair work, as well as expenses related to fleet and facility operations.
  • Prepare regular reports on fleet, facilities and property operations, including maintenance activities, energy consumption, and waste reduction initiatives.
  • Provide recommendations for cost-saving measures and other improvements based on analysis of data and reports. 

QUALIFICATIONS

• Tertiary qualifications and certification facility/property management, project management, engineering, or a related field.
• Minimum of 2 years of experience in facilities and properties administration, preferably in a commercial environment
• Strong knowledge of building and civil engineering systems, including HVAC, electrical, plumbing, roads, parking lots, and drainage systems. 

SKILLS

• Experience with preventative maintenance best practices, maintenance management software and tools, as well as Microsoft Office applications.
• Knowledge of relevant regulations, including OSHA and Town and Country codes
• Excellent communication, organizational, and problem-solving skills.
• Ability to work independently and make decisions that align with company goals.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.