Executive Assistant to General Manager

Executive Assistant to General Manager

• Manage and maintain executive schedules and appointments.
• Assist with the timely response to emailed customer inquiries, requests, or complaints.
• Develop and maintain an appropriate filing system.
• Co-ordinate project-based work, providing status updates as required.
• Conduct research, and collect and analyze data to prepare reports and documents.
• Arrange and coordinate meetings and events e.g. Board Meetings and AGM.
• Prepare and edit correspondence, communications, presentations (letters, memos, press releases), and other documents; ensuring proper distribution to relevant parties.
• Record, transcribe, and distribute minutes of meetings.
• Provide figures for financial analysis and/or ad-hoc reports.
• Monitor, screen, respond to, and distribute incoming communications, and interact with external clients.
• Review operating practices and implement improvements where necessary.
• Supervise, coach and train staff where necessary (Supervisor of Kitchen Staff).
• Monitors tasks delegated by General Manager and ensure work is completed by agreed deadlines.
• Serve on special project committees as directed by the General Manager.
• Assist with the planning and coordination of company functions

Proficiency in computer skills and in-depth knowledge of relevant software - Microsoft Office Suite.Knowledge of standard office administrative practices and procedures

Preferred Education/ qualifications:         

Bachelor’s Degree in Business Administration

Advanced Diploma in Business Management or equivalent