Executive Assistant to Director

Executive Assistant to Director

Job Title: Executive Assistant to Director

Job Summary

The Executive Assistant will provide comprehensive administrative support to the Director, ensuring seamless management of their schedule, communications, and projects. The role requires a proactive, detail-oriented individual who can handle sensitive information with confidentiality and professionalism.

Key Responsibilities

• Calendar Management: Schedule and coordinate appointments, meetings, and events, ensuring optimal time management for the Director.
• Communication: Handle correspondence on behalf of the Director, including emails, phone calls, and meeting minutes.
• Project Support: Assist in managing projects by tracking deadlines, organizing materials, and providing regular updates.
• Travel Arrangements: Coordinate travel itineraries, accommodations, and logistics for business trips.
• Documentation: Prepare reports, presentations, and other documents as required by the Director.
• Liaison Role: Act as the primary point of contact between the Director and internal/external stakeholders.
• Administrative Tasks: Manage filing systems, office supplies, and other administrative functions to ensure efficiency.

Qualifications

• Education: A bachelor’s degree in business administration or a related field.
• Experience: Proven experience as an Executive Assistant or similar role, preferably in a corporate setting.
• Skills:
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.
• Ability to prioritize tasks and work independently.

Personal Attributes

• Proactive and resourceful.
• Professional demeanour and appearance.
• Strong interpersonal skills and the ability to interact with diverse teams.
• Flexibility and adaptability in a fast-paced environment.