Executive Assistant - KGN - Temp

Company: Guardsman Metaverse

The Role:

Guardsman Metaverse is seeking an Temporary Executive Assistant to provide high-level administrative support to the Vice President of Product Development. This role is perfect for someone who thrives in a technology-driven space, possesses excellent communication skills, and can handle multiple responsibilities with discretion and professionalism.

What You'll Be Doing:

• Managing and maintaining the VP’s calendar, scheduling meetings, appointments, and travel arrangements.
• Acting as the primary point of contact for internal and external communications, including drafting, reviewing, and distributing correspondence.
• Assisting in organizing and tracking project timelines, deliverables, and communications to ensure the VP stays informed on key milestones.
• Coordinating meetings and events, preparing agendas, taking minutes, and following up on action items.
• Maintaining confidential records, files, and reports, ensuring information is organized and up to date.
• Conducting industry research on trends, competitors, and emerging technologies, preparing reports and presentations.
• Collaborating with other departments to ensure the VP’s office is equipped and functional.

A Little Bit About You:

• You are highly organized and excel at multitasking in a fast-paced environment.
• You have strong written and verbal communication skills and can liaise effectively with different stakeholders.
• You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting tools like Zoom and Microsoft Teams.
• You can work independently, anticipate needs, and take initiative without constant supervision.
• You handle confidential information with discretion and maintain professionalism at all times.
• You have experience in technology-driven or security-related industries (a plus).
• You possess problem-solving skills and a proactive approach to work.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• At least three (3) years of experience in an executive assistant or high-level administrative support role.
• Experience in a technology or security-related industry is a plus.

Additional Job Requirements:

• Must be flexible to work beyond normal working hours, including weekends and holidays (as required).
• Regular attendance is essential to the role.
• Some outdoor participation in events or activities may be required.