Executive Assistant

The Executive Assistant will be required to support the General Manager through directing and coordinating the workflow of the GM’s Department, to ensure efficient and timely responses to requests.

ABOUT THE OPPORTUNITY

We are a part of The Jamaica National Group Limited and together, we represent a globally respected brand, boldly finding ways to enrich lives and build better communities. Our core values make us who we are and are demonstrated in everything we do; rooted in RESPECT we believe our everyday jobs contribute to something bigger than ourselves. We are dependable and pride ourselves in our authenticity and in the transparent solutions we create that bring value to our customers.

We are seeking an experienced Executive Assistant to join our team. The incumbent will be required to support the General Manager through directing and coordinating the workflow of the GM’s Department, to ensure efficient and timely responses to requests and to plan and coordinate special events as requested by the General Manger.

KEY RESPONSIBILITIES

• Manage calendar and schedule appointments as required
• Review and prepare cheque requisitions
• Monitor sponsorship requests and recommend for General Manager’s consideration
• Drafts correspondence, reports, emails and other written communication to internal and external parties
• Coordination of submission of departmental reports
• Produce progress updates for action list for MCS Board Meeting
• Preparation of Executive Summary & General Manager’s Presentation
• Plan and coordinate special events for the General Manager, both locally and overseas, to include preparation of Action Plans, budgets, booking of venues, drafting of programmes and overall implementation.
• Review staff satisfaction indicators and participate in the development of strategies to improve staff satisfaction, within the context of the organization policies and strategy
• Disseminate relevant corporate, industry and legal information to the team, ensuring that employees are aware of their fiduciary responsibility.
• Elicit staff concerns and feedback and determine strategies for addressing them
• Review job descriptions with staff and ensure the employees’ understanding of the job responsibilities, deliverables, priorities and performance standards.
• Develop strategies for coaching, development or assignment changes that are needed to ensure that individual and team objectives, targets and standards are achieved.
• Convene and conduct regular huddles and staff meetings.
• Schedule staffing to ensure that all duties are carried out on time, review and coordinate vacation and other planned absences.

REQUIRED QUALIFICATIONS & EXPERIENCE

• A Masters degree in Business Administration or a related field
• A minimum of 5 years working experience in a similar role.    

SKILLS AND COMPETENCIES

• Exceptional writing and communication skills
• Exceptional time management and organizational skills
• Engaging and dynamic personality with superb customer service orientation
• Team oriented with the ability to work with minimal supervision and meet deadlines
• Strong selling and relationship management skills
• High level of proficiency in use of computer systems, particularly MS Office suite: Outlook, Word, Excel & PowerPoint
• Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude

CLOSING DATE FOR APPLICATIONS: December 18, 2024