Executive Assistant

Executive Assistant

A large public sector entity is seeking an experienced Executive Assistant to work closely with the head of the organization. This position requires a highly organized and proactive individual capable of performing a wide range of secretarial and administrative duties to ensure the smooth operation of the Office.

Key Responsibilities:

• Coordinate the flow of information and correspondence between the Office and internal/external entities.
• Prepare and review correspondence, reports, and other documents.
• Manage the appointment calendar and ensure meetings are well-coordinated.
• Handle inquiries and make administrative decisions in the absence of the head of the organization.
• Facilitate travel and hotel arrangements for the head of the organization.
• Maintain records and ensure an efficient filing system.
• Liaise with internal staff and external stakeholders, including clients, customers, and government agencies.

Qualifications and Experience:

• BSc in Management Studies, Communication, English, or a related field.
• Certified Administrative Professional (CAP) credentials.
• A minimum of four (4) years of experience in a similar capacity.
• Knowledge of organizational policies, business procedures, and office practices.
• Proficiency in word-processing and spreadsheet applications.

Skills and Competencies:

• Exceptional organizational and planning skills.
• Effective communication skills, both oral and written.
• Ability to work independently and manage multiple tasks.
• High typing speed (60 wpm) and shorthand (100 wpm).
• Excellent human relations and time management skills.
• High level of initiative, flexibility, and confidentiality.