Executive Assistant

The Business and Employment Centre is seeking an Executive Assistant on behalf of its client. We are looking for a dynamic individual with exceptional organizational and analytical skills, outstanding communication and interpersonal abilities.

Main Duties and Responsibilities:

• Manage schedules to coordinate meetings, events, and official activities.
• Prepare agendas and coordinate logistics for internal and external missions and high-level visits.
• Organize transportation services and collaborate with drivers or other transportation providers as needed.
• Ensure efficient logistical arrangements for travel and official engagements, both locally and internationally.
• Handle incoming and outgoing calls, redirecting them to appropriate personnel when necessary.
• Welcome and assist visitors, ensuring smooth coordination during high-level visits.
• Arrange logistics for receiving officials, including access to restricted areas if required and approved.
• Arrange travel plans, including tickets, accommodations, and transportation.
• Prepare and process expense reports for business trips.
• Support event organization and supervision.
• Draft and format documents, including correspondence, reports, presentations, and emails, ensuring high-quality standards.
• Schedule and organize team meetings, prepare agendas, and document meeting minutes or follow-up notes.
• Maintain updated contact lists of key stakeholders, including government officials, agencies, and other partners.
• Handle international and external correspondence related to leadership activities.
• Perform other administrative tasks to support the management team and office operations as required.

Core and Technical Competencies

• Strong analytical and quantitative skills.
• Excellent organizing, planning, and execution abilities.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and familiar with database systems.
• Aptitude for quickly learning and adapting to new computer systems.
• Knowledge of Canva would be an asset.

Qualifications and Experience:

• Bachelor’s degree in social science or other related areas
• A minimum of five (5) years of relevant experience, or the equivalent combination of education and experience.
• Fluency in English. Knowledge of Spanish is desirable.