Executive Assistant

Executive Assistant

Mayberry Investments Limited (MIL) is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Chief Executive Officer (CEO). If you are a highly organized professional with strong communication skills and the ability to manage multiple priorities in a fast-paced environment, we invite you to apply. This role requires a high degree of flexibility to accommodate varying hours based on the CEO’s schedule and business needs.

Key Responsibilities

• Administrative & Strategic Support: Manage the CEO’s calendar and email inbox, organize travel arrangements, meeting preparation and document handling.
• Client & Stakeholder Engagement: Manage communication and relationship support between the CEO and high-net-worth clients, assist with investor relations and coordinate corporate events.
• Operations & Project Coordination: Coordinate strategic projects, prepare board meeting materials and securely manage confidential information.
• Support Function Coordination: Act as a liaison between the CEO and various support functions ensuring smooth communication, coordination of strategic initiatives and timely management of key tasks.
• Financial & Compliance Oversight: Manage the CEO’s business expenses and ensure all documentation, contracts and reports comply with regulatory standards.
• Leadership and Culture Building: Draft internal communications and organize team-building events, retreats and meetings for the CEO and senior management.
• Technology and Data Management: Utilize digital tools and manage data to support the CEO’s operations, including CRM, document management, and regulatory filings.

Qualifications

• Education: Bachelor’s degree in Business Administration, Finance, Communications, or related field preferred.
• Experience: Minimum of 5 years of experience as an Executive Assistant, ideally supporting C-level executives in the financial services industry.
• Skills:

• Proficiency in Microsoft Office Suite and CRM tools
• Exceptional communication and interpersonal skills
• Strong organizational abilities with attention to detail
• Discretion in handling confidential information                     

The ideal candidate should be client-focused, highly adaptable to changing priorities and varying schedules, skilled in project management and proactive problem-solving. The candidate should also be tech-savvy, with the ability to quickly learn new tools to support the CEO’s dynamic workflow.

Application Deadline: November 8, 2024

"We thank all applicants; however, only short-listed candidates will be contacted."