Executive Assistant

EXECTIVE ASSISTANT - PROCUREMENT / ACCOUNTING In depth knowledge of procedures governing public procurement and disposal management / Knowledge of an Accounting software, QuickBooks

Executive Assistant - Procurement

KEY DUTIES & RESPONSIBILITIES:

• Procurement and supplies management
• Assists with small project tasks, including the digitization of company records
• Provides administrative and operational support
• Maintains stock at optimum levels consistent with operational demands
• Prepare purchase orders and maintain procurement records
• Participates in the planning of corporate activities as requested
• Prepare correspondence, reports and other organizational documentation
• Enters correspondence on files in the form of folios
• Upkeep and preservation of records in the relevant system and document databases.
• Maintain file register and filing systems
• Creates written drafts, then proofreads documents to ensure accuracy
• Performs any other duties as assigned by the relevant Line Manager

KNOWLEDGE AND SKILLS:  Procurement

• Excellent verbal, written and interpersonal communication abilities
• Proficiency in Microsoft Office Suite and use of the computer
• Ability to take initiative and solve administrative problems of low to medium complexity
• Ability to maintain strict confidentiality standards
• Attention to details.
• Ability to work independently and be a team player
• Knowledge of the laws, guidelines, and procedures governing public procurement and disposal management

QUALIFICATIONS AND EXPERIENCE:

• Five (5) O’ Level Subjects including Mathematics and English Language; with
• Minimum of three (3) years of proven work experience in related field
• Diploma or higher in Business Management or related field will be an asset
• Training as evidence by the possession of a Diploma in Purchasing from the Chartered Institute of Purchasing and Supply (CIPS) or equivalent certification will be an asset.
• Equivalent combination of education and work experience.

REMUNERATION

An attractive compensation package

Executive Assistant - Accounting

KEY DUTIES & RESPONSILITIES:

• Procurement and supplies management
• Assists with smaller project management tasks including the digitization of company records
• Provides administrative and operational support
• Prepare correspondence, reports and other organizational documentation
• Upkeep and preservation of records in the relevant system and document databases.
• Enter correspondence on files in the form of folios
• Provides support to accountant e.g. monthly reconciliation
• Timely and accurate processing of invoices and payments
• Participates in the planning of corporate activities as requested
• Creates written drafts, then proofread documents to ensure accuracy
• Maintain file register and filing system
• Performs any other duties as assigned by the relevant Line Manager

KNOWLEDGE AND SKILLS: Accounting

• Excellent verbal, written and interpersonal communication abilities.
• Proficiency in Microsoft Office Suite and use of the computer
• Knowledge of an Accounting software
• Attention to details
• Ability to take initiative and solve administrative problems of low to medium complexity
• Team player and the ability to work independently
• Ability to maintain strict confidentiality standards
• Time management and organizational skills

QUALIFICATIONS AND EXPERIENCE:

• Five (5) O’ Level Subjects including Mathematics and English Language; with
• Minimum of three (3) years of proven work experience in related field
• Diploma or higher in Business Management or related field will be an asset
• Level I ACCA, CIMA, CPA or CMA will be an asset
• Training and relevant work experience in accounts payable and receivable
• Equivalent combination of education and work experience

REMUNERATION:

An attractive compensation package