Executive Assistant - EY Barbados

Executive Assistant - EY Barbados

The opportunity 

As an Executive Assistant you will be an integral part of our business enablement functions that keep our organization running strong. You will provide administrative support to the Strategy & Transactions Service Line Partner(s) and the wider team.

You will use your experience, skills and knowledge of organizational policies, procedures and practices to provide administrative support to a variety of executives within the EY network. You will also provide administrative support to service line or engagement-specific teams, always observing a strict level of client confidentiality. You will adapt solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures and keep abreast of Firm updates and new information. You’ll be part of a high-performing, diverse and inclusive team sharing best practices. You will manage tasks independently or in teams, prioritizing and planning multiple tasks and projects in a high-volume, fast-paced, deadline-driven environment, ensuring high quality and timely completion of work.

The responsibilities include, but are not limited to the following:

• Manage executive schedules including calendar and email management, travel arrangements and associated meetings
• Manage processes related to reimbursable expenses and timesheets as required /directed by executives
• Manage executive meetings, calls and projects in both virtual and in-person settings
• Develop and manage relationships with key internal/external stakeholders 
• Prepare and review documents including presentations, emails, reports and agendas in accordance with Firm branding policies
• Manage documents on appropriate file servers and repositories
• Manage internal customer needs with executives; ensuring all queries/concerns are resolved and adhere to firm policy
• Coordinate internal and external events as required
• Apply and share knowledge on work processes, resources, structure, and business of the firm/service line/functional group 

 Skills and attributes for success: 

• High attention to detail and quality
• Excellent organizational skills and ability to multitask
• Excellent interpersonal skills, with the ability to interface with personnel at all levels
• Self-driven and motivated to work independently
• Proactive and solution-oriented work
• Tech savvy with the ability and desire to embrace new and developing software applications
• Superior organizational and follow-through skills with strong attention to details and deadlines
• Open to constructive feedback and on-going self-improvement
• Flexibility to work additional hours during peak periods of the year
• Maintaining client confidentiality and ensuring information is handled with discretion

To qualify for the role, you must have 

• An associate degree or higher in related discipline or equivalent relevant work experience 
• Minimum of three to five years of related work experience as an Executive or Administrative 
• Experience as an assistant supporting multiple key stakeholders within a corporate environment
• Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint) and MS Outlook (calendar management)             

 The exceptional EY experience. It’s yours to build.

EY | Building a better working world 
 
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.  
  Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.  
 
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.