Executive Administrative Assistant

The Executive Administrative Assistant manages and oversees the day-to-day operations of the Office of the Managing Director by providing administrative support, to optimize the professionalism and effectiveness of the Managing Director and his/her office.

Principle Duties and Responsibilities

• Provides comprehensive support services to the Managing Director that ensure a professional, responsive and effective experience with the organization as a whole;
• Maintains systems and standards to ensure that the Managing Director is always properly informed and prepared to meet responsibilities to internal and external stakeholders; Anticipates the Managing Director’s needs and responds accordingly;
• Troubleshoots conflicts with little guidance; make judgments and recommendations to ensure effective day-to-day operations;
• Administers all correspondence and manages all communications. Handles all interactions with tact and professionalism in line with the company’s brand image;
• Maintains a high level of professionalism in all activities and communications to ensure the Managing Director’s office reputation is safeguarded;

• Monitors projects assigned to individuals by the Managing Director to ensure timely and accurate completion;

• Maintains hard copy and electronic filing systems to facilitate easy retrieval, confidentiality and proper record keeping in keeping with the company’s business legal and regulatory requirements throughout the company;
• To exhibit initiative and sound decision-making in handling the oversight of the Corporate office to achieve the company's brand attributes of the company;
• Provides administrative services on various projects and initiatives as assigned by the Managing Director;
• Arranges meetings, prepares packages for attendees, take minutes and notes as required, producing said notes/minutes within set timelines.
• Organizes all necessary arrangements for travel, events and all other logistical support required by the Managing Director.