Document Controller - Trinidad

The Document Controller is responsible for maintaining the company’s document management database, preparation of project documentation and action closeout and archive of projects both hardcopy and electronically.

• Awareness of and comply with all project procedures.
• Issuing documents and drawings in a controlled manner, using company document management database.
• Receiving incoming documentation and drawings in a controlled manner and within agreed timescales, this includes work-pack preparation.
• Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.
• Audit and edit submissions, as needed, to meet company standards and preferred practices.
• Ensure that both hardcopy and electronic documentation is filled in an accurate and retrievable manner.
• Assist in facilitating document review/internal audits to ensure compliance with established policies, regulatory guidelines, and applicable regulations.
• Support/identify improvements to the Quality System – Document Control Process.
• Guide, advise and inform user personnel of Document Control Processes.
• Edit, Review and maintain existing Quality System Documents.
• Other QA duties/responsibilities as defined by management.
• Deputize for Senior Document Controller, provision of holiday / sickness cover when required.
• Perform all other related job functions as required.

• Technical Diploma from a recognized institution
• A minimum of three (3) years’ experience in a similar position.
• Knowledgeable of Document Control within Oil and Gas.
• Knowledge of Supplier data control.
• Knowledge of Engineering and design document control.
• Knowledge of Construction and installation document control.
• Good understanding of electronic file types and the requirement for accurate coding
• Knowledge of compilation of work packs and relevant components.
• Knowledge of filing systems and the aim of distribution matrices.
• This role does not provide sponsorship.