Director Monitoring and Evaluation

Director Monitoring and Evaluation

CIVIL SERVICE OF JAMAICA ACCOUNTANT GENERAL’S DEPARTMENT

JOB DESCRIPTION AND SPECIFICATION

JOB TITLE: Director Monitoring and Evaluation

JOB GRADE: GMG/SEG3

POST NUMBER 74206

DIVISION: Treasury Systems 

Division BRANCH: Monitoring and Evaluation

REPORTS TO: Senior Director Treasury Systems

ACCOUNTABLE TO: Senior Director Treasury Systems

STRATEGIC OBJECTIVES OF THE DIVISION

To lead in the management of all financial systems within the Treasury, primarily the Central Treasury Management Systems (CTMS) environment, and is charged with implementing CTMS strategic initiatives

To manage the set of protocols that govern how the AGD will be able to report on the financial position of the Government of Jamaica (GoJ)

To provide full support to internal and external stakeholders of AGD's financial systems

To promote and enforce proper Public Financial Management (PFM) practices and good governance, promoting transparency and accountability 

To lead the transition from GFMS to the new Jamaica Integrated Financial Management Information System (JIFMIS), its implementation, support and maintenance 

To influence, support, and implement PFM policy directives

To lead the continued development and maintenance of the Government Financial Management System (GFMS), along with intended integration with other government public financial management systems. GFMS is the automated interpretation of CTMS 

To provide full support to internal and external stakeholders of the AGD's financial systems through training and other mechanisms.

2. JOB PURPOSE

Under the general direction of the Senior Director Treasury Systems, the Director Monitoring and Evaluation provides organizational leadership in the development and maintenance of an effective monitoring and evaluation framework. The incumbent is expected to focus on the CTMS environment issues that may be affecting implementation success throughout the MDAs.  This includes PFM related policies, use for CTMS tools, other Treasury financial systems and initiatives and projects initiated by the Treasury.

3. KEY OUTPUTS

Monitoring and Evaluation framework developed and implemented

Monitoring and Evaluation timetable established. 

Training materials prepared and training sessions conducted.

Procedures and related operational documents prepared and disseminated.

Reports prepared and submitted

Staff Appraisals conducted.

4. FINAL OUTPUT (final results corresponding to job purpose)

An efficient and effective treasury management systems throughout GOJ

5. PERFORMANCE STANDARDS (how success will be measured)

Monitoring and remedial schedule developed and maintained in accordance with established guidelines

Financial systems environment is monitored accordance to GoJ policy and guidelines

Performance KPI developed in accordance with established standards

Remediation activity is enforced and the intended outcome achieved in accordance with established guidelines

Periodical performance measurement reports developed and circulated within the agreed timeframe

Decision making is enhanced with sound evidence-based data

 6. KEY RESPONSIBILITY AREAS

Technical/Professional Responsibilities

Contributes to the collaborative process with divisional heads to improve, develop and implement GOJ treasury systems

Leads, designs and implements efficient organizational performance m easurement systems that faciliates accurate, reliable information colle ction, analysis and reporting

Develops overall organizational performance measurement framework, linking conceptual models to program monitoring and evaluation and identifying strategies and models for replication

Faciliates timely monitoring and measurement of changes in program conditions that are taken into consideration in planning, assessing impact and reporti ng on progress

Reviews monthly rating reports from the monitoring and evaluation team and liaises with the accountable MDAs to ascertain the nature of the issues - financial systems or accounting related and provide the necessary recommendations

Develops and implements specialized support plan to assist MDAs in overcoming systemic challenges

Guides the process of ensuring that entities’ performance is systematically monitored and data on key indicators are collected, analyzed and reported

Leads in the capacity development of the team through training and technical assistance so as to ensure accurate data collection and reporting

Leads the monitoring and evaluation activities throughout the MDAs

Develops and implements the M&E framework and strategies

Facilitates the documenting of findings and recommendations arising from M&E activities and follow through to ensure that these recommendations are implemented

Coordinates effective dissemination of findings, conclusions

Recommendations arising from monitoring and evaluation actvities, to intended audience, with a view to improving the program design policy and strategy and contributing to wider learning

Provides recommendations for modifications to enhance the GFMS software and assists with testing the new or modified functions as well as conducts user- acceptance testing

Develops and implements compliance framework as a means of ensuring that GoJ financial management policies and procedures are properly interpreted and implemented

Participates in the organization’s strategic planning process, specifical ly regarding program planning

Collaborates with IT to review and modify, if necessary, current data and reporting systems

Participates in the implementation of special projects. Management/Administrative Responsibilities

Plans, organizes and directs the work of the Branch,

Supports the Principal Director in the development of the Branch’s component of the corporate and operational plans and work plans and budgets, and monitoring the Branch’s achievement against them

Represents the organization at conferences, symposiums/seminars/ workshops and meetings

Conducts periodic reviews of supervisees in accordance with work plans

Conducts final assessment of supervisees based on performance assessment criteria and prepares performance report

Develops and manages the performance of the Branch and its staff, including transferring skills, motivating staff, setting performance targets, monitoring performance, providing feedback to staff, and arranging for training

Ensures that the that supervisees have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively

Coordinates and supervises the activities of supervisees to ensure completion of assignments as well as compliance with established systems and procedures

Utilizes management tools such as succession planning/training, job rotation and job enrichment to motivate and empower employees

Conducts regular staff meetings and ad-hoc meetings, as necessary to discuss job scheduling and any other issues/problems that impact the Branch so as to provide solutions to achieve objectives

Maintains effective working relationships with external and internal stakeholders and clients, ensuring that the Branch provides a consistently high level of service to them.

7. AUTHORITY (decisions you have the power to make or recommend)

Recommend adjustment to policy

Recommend training and other interventions

Recommend leave, promotion, training

Sign off on PERs

8. RESOURCES MANAGED (budget, purchases, other assets) Budget for the Branch

9. CONTACTS (Liaises with) Internal Contact Purpose Senior Director

Direct Reporting

Submit reports as required

Receive strategic direction Accountant General

Represent the TSD when necessary Divisional and Unit Heads

Matters relating to Treasury’s Financial Systems Senior Support Client Officers

To be guided in the management, of the Treasury’s Financial Systems

Escalate any contradictory use of the GFMS or any protracted challenges that may be identified Human Resource Management & Development

Leave allowance/ balance

Performance Management and Evaluation

Receive advice on Training and Development etc. as is necessary Other staff

Provide and obtain information External Contact Purpose MDAs

Monitor and collaborate with MDAs to ensure relevant compliance with standard policies and procedures regarding the use of the GFMS

Provide guidance and resolution to accounting challenges on GFMS

Provide influence and full GFMS support  Conducts training and user acceptance testing GFMS Developers

Offer recommendations for modification and enhancement of the GFMS

Participate in Quality Assurance testing

10. MINIMUM REQUIREMENTS TO START QUALIFICATIONS & EXPERIENCE

Bachelor’s Degree in Business Administration, Computer Science or Information Systems or equivalent qualification

Five (5) years’ experience in a similar role, including two (2) years at a management level.

SPECIFIC KNOWLEDGE & SKILLS

Sound knowledge of the GoJ planning and policy setting process

Thorough knowledge of the project management

Experience in strategic planning approaches, including the logical framework approach

Experience in conception and management of Information Management systems, M&E methods and approaches, planning and implementation of monitoring systems, and training for M&E development and implementation

Extensive experience in Government accounting and fiscal operations.

Working knowledge in Human Resource Management practices

Strong research and analytical skills

Sound knowledge of computer applications 

Possess excellent written and oral communication skills

Possess and exercise high integrity and ethical standards 

High attention to detail/ focus

COMPETENCIES

Strategic Management - Possess the ability to plan and set realistic objectives and develop a course of action to manage and achieve organization’s goals

Leadership - Excellent leadership and people management skills

People Management - Possess the ability to select, and develop employees through training, mentoring and job rotation. Problem Solving and Analysis – Possess the ability to identify and analyse work related problems and generate innovative or appropriate solutions

Communication –Possess excellent written and oral communication skills

Initiative – Ability to exercise initiative and sound judgment

Integrity – Possess the ability to act within guidelines, honesty, conduct business transactions, and treat these in a confidential manner.

Interpersonal Skills – Possess the ability to interact co-operatively with others and to build long term internal and external relationships; extensive network of professional contacts in government

Time Management – Superior time management skills with respect to setting priorities and managing multiple workflows against tight deadlines.

11. SPECIAL CONDITIONS OF THE JOB (disagreeable work environment etc.)

Working under pressure with numerous critical deadlines

Managing multiple complex assignments

Required to work beyond normal working hours

May be required to travel both locally and oversees on official work related business

Frequent meetings