Corporate Secretary

The Children's Authority of Trinidad and Tobago is a specialized agency with the responsibility for the care and protection of children, especially those who are at risk or have been victims of abuse or neglect.

The Children's Authority of Trinidad and Tobago is seeking to recruit for a Corporate Secretary, on contract.

The Corporate Secretary will be responsible for various administrative and governance related tasks associated with the Board of Management (BoM).  He/ she will provide support to the Chairman of the Board of Management in his/her role as the primary liaison between the BoM and the C-Suite (Director/CEO and General Managers), in providing general advice on governance best practices within the parameters of the Children’s Authority Act Chapter 46:10 and any other legislation that is applicable to the management of the Authority.

The incumbent will be responsible for the maintenance of all Board documents and ensures the Authority’s records comply with statutory and regulatory requirements.

The role requires a professional, experienced and well - qualified individual who has the knowledge, skills and requisite abilities, to manage different types of matters in support of the Board and its Committees in fulfilling its fiduciary and legal obligations. 

Minimum Qualifications:

• Bachelor of Law (LLB) degree from a recognized university.
• Post graduate qualification in Law, Management, Economics or Finance.
• Legal Education Certificate.
• Fifteen (15) years’ post qualification (LLB) experience as an Attorney.
• Ten (10) years’ experience as a Corporate Secretary with at least five (5) years in a leadership capacity.
• Training as evidenced by certificates in the field of Corporate Secretaries would be an asset.
• Experience in Governmental Administration would be an asset.

Principal Accountabilities/ Key Functions:

• Collaborate with the Chairman of the BoM to create meeting agendas and ensure all members receive same within the stipulated timeframe.
• Facilitate Board communication and ensure timely distribution of documents between Directors
• Manage official correspondence for and on behalf of the BoM.
• Maintain statutory and other records including:

• Minutes of the Board of Management meetings
• Register of Stakeholders
• Register of Changes
• Register of Board Decisions
• Convene any meeting under the provision of the Children’s Authority Act Chapter 46:10 as requested by the Chairman, Directors, and Chairpersons of Committees and Sub-Committees of the Board of Management.
• Comply with the requirement of the Children’s Authority Act Chapter 46:10.
• The Corporate Secretary will serve as the official record keeper and advisor.  
• Provide guidelines and advises executives and members of the Board and C-Suite on a broad range of best-practices, corporate governance and compliance issues such as: role and responsibilities of Directors, appropriate governance practices, voting processes, and legal compliance requirements.
• Prepare and curate comprehensive meeting materials for Board and Committee meetings, including reports, presentations, minutes, resolutions, and action items, ensuring adherence to Authority guidelines and legal requirements.
• Facilitate the orientation/onboarding process and training for Board members.
• Facilitate Board evaluations to assess performance and identify areas for improvement.
• Ensure a smooth transition when Board members term expires and new entrants are appointed.
• Arrange all logistical details, such as scheduling, invitations, locations, lodgings, speakers, food, and travel.
• Execute any other duties and powers delegated by the Board of Directors through the Chairman

The Authority would like to thank all applicants for their interests, however, only shortlisted candidates will be contacted.

Deadline: December 24, 2024