Corporate Secretary

We're hiring a Corporate Secretary

The Corporate Secretary position is a senior position within the company and is essential to the company’s management, performance and responsibilities; the key focus being administrative operations, corporate governance and compliance and regulations.
The Corporate Secretary provides strategic business support to senior levels of management and the board of directors, ensuring the company follows best practices, its governing structures and local laws. The role requires a diverse skill set encompassing industry knowledge, legal knowledge, data analysis, planning meetings and events, an excellent communicator and organizational prowess, to effectively manage good business governance, compliance, and stakeholder relations.

RESPONSIBILITES AND DUTIES:
•Monitoring corporate governance and business developments updating the board and/or its committees, taking the steps necessary to implement and guide regulatory changes
•Ensure each Chukka company adheres to corporate laws, regulations, and internal policies.
•Keep detailed track of all company filings and liaise with each registered agent and/entity
•Create, review and/or conduct presentations that effectively communicate financial information, ensuring accuracy and clarity for the Board.
•Analyze financial statements, budgets, and forecasts to support the assessment of the company’s financial performance.
•Update KPI sheet to monitor trends in financial performance, Quarter over Quarter & Year over Year.
•Preparing agendas, minutes of meetings, Board reports and Sub-committee reports as per established timelines
•Track, monitor, maintain and manage storage of all contracts, commercial property rentals, Service agreements and Tour rental licensing agreements, all corporate trademark licenses etc.
•Plan and manage the preparation, set-up and logistics of board and committee meetings.
•Assist with the coordination of any payment of fees required to the board of directors and ensures proper records are maintained in line with company guidelines.
•Provides job related information and updates to Stakeholders, Senior Management maintaining confidentiality upon the instructions of the CEO where necessary;
•Processes general inquiries and requests as directed;
•Maintains the files and records confidentially in an efficient, secure and reliable manner in accordance with established records management principles to ensure expeditious and accurate retrieval of files and data
•Plan and coordinate the orientation and on-boarding of new Board directors, facilitating sensitization sessions as well as board and committee assessments
•Prepare and provide briefing for Chairman, CEO and Executive Directors ahead of meetings on matters pertaining to the agenda, any key or new business which are likely to arise.
•Keeping abreast of the flow of discussions in meetings, initiating follow up actions and timely reminders, circulating decision taken by the Board to facilitate entity implementation and accountability.
•Compile meeting folders and notes for Board and sub-committee meetings, along with necessary documents to aid members of the board to effectively and efficiently carry out their duties.
•Inform and update members of the Board and sub-committees on any change/s in process, structure, legislation or law, as is necessary and is helpful for the Board in its ability to exercise its duties.
•Preparing commitment letters, legal documents and liaise with internal/external Attorneys and Auditors where required
•Assist in the development and review of company policies and procedures.
•Contribute to the content preparation of the quarterly/annual reports, relative to areas on corporate governance and compliance.
•Undertaking relevant research as needed or directed and present findings and/or recommendations
•Upon request, represent at designated meetings and on assigned committees, as directed

KNOWLEDGE, ABILITIES AND SKILLS
•Sound knowledge of Public Bodies Management and Accountability Act, policies, procedure and guidelines of the Tourism Sector and asset
•Sound knowledge of Boardroom Governance and the planning and administration of meetings, et al
•Ability to interpret policy decision of the Board and the ability to perform all duties of Corporate Secretary effectively.
•Ability to effectively plan, organize and manage meetings and meeting logistics.
•Ability to make sound decisions and analysis data (when required)
•Excellent oral and written communication skills.
•Highly developed emotional intelligence
•Well-developed analytical skills, reasoning power, judgment and diplomacy
•High Integrity and discretion when handling confidential matters
•Detail oriented- a well-organized approach to tasks and assignments
•Sense of balance (no matter the pressure)
•Flexibility, Accountability, Confidentiality
•Excellent knowledge of MS Office


REQUIRED EDUCATION AND EXPERIENCE
•Bachelor’s degree in Business Administration and /or Law/Chartered Secretary or equivalent specialized training.
•Three (3) years' experience in senior administration and / or similar position as Board Secretary and/or Corporate Secretary
•Any equivalent combination of qualification and experience

EXPECTED RESULTS/PERFORMANCE CRITERIA
•The extent to which the decisions of the Board are implemented in a timely manner.
•The extent to which the interest of the entity is protected.
•The quality of the minutes and records associated with the transaction of the Board.
•The extent to which the Board's Seal and other confidential documents are kept secured.
•The quality of the representation on designated Board