Corporate Secretary

Corporate Secretary

Corporate Secretary

National Marine and Maintenance Services Company Limited is seeking to recruit a

suitably qualified and experienced person for the position of Corporate Secretary.

Job Summary

The Corporate Secretary performs the full range of governance functions in support of

the Board of Directors and members of the Executive. He/she supports the

coordination, facilitation and recording of the activities of the Board of Directors and

Board Committees.

Governance

• Ensures that all board and committee meetings are properly constituted,

convened and conducted

• Ensures that the records of the Commission, such as list of Commissioners,

Board Committee meeting minutes, and other official records are maintained as

required by law and made available as necessary in accordance with access

policies and procedures.

• Serves as a signing officer for certain documents, correspondence, applications

and reports as directed by the Board and Executive.

• Develops governance documents and corporate policies applicable to the

operations of Board of Directors and Board Committees.

• Provide guidance and information to the Board on all matters related to

corporate governance, including orientation, sensitization and professional

development of Board Directors.

Corporate Secretarial

• Works with members of the Executive in the collection, review and quality

assurance of all documentation and materials sent from management to the

Board and Board Committees.

• Attends and records minutes and action items at Board and Committee

meetings.

• Supports the Executive by undertaking appropriate post-meeting action to

ensure implementation of decisions arising from meetings.

• Directs action items to members of management and ensures action items are

submitted to the Board of Directors and Board Committees within established

timelines.

• Facilitates communication with Board Members between meetings, by

coordinating the administration of updates to the Board and Board Committees.

• Undertakes research and provides contextual information about past decisions,

as well as prepares briefing materials and resolutions for review and

consideration by the Board and Board Committees.

• Establishes and maintains proper record keeping systems for Board related

matters

• Supports the Board of Directors and Board Committees by maintaining a strong

relationship with line ministry and various government agencies and other

stakeholders.

• Undertake any other services as may be required within the remit of the

Corporate Secretary function.

Policy Development/Legislative Agenda

• Oversees the development and implementation of policies and guidelines to

support the Corporate Secretary function.

• Update and implement policies and guidelines to support the Board’s

governance framework.

• Guides and advises members of the board and management on the legal rights

and obligations of the organization under applicable laws of Trinidad and Tobago,

regulations, orders and contracts in order to contribute to sound decision

making.

• Assist in the development of subsidiary legislation and amendment of existing

legislation as required

• Assist with the preparation of responses to external stakeholders

• Performs other functions as may be assigned.

Minimum Qualifications and Experience

• Professional certification as a Chartered Corporate Secretary

• Minimum of five (5) years experience as a Corporate Secretary

• LLB Degree and a Legal Education Certificate (LEC) would be an asset

• Any relevant equivalent combination of qualification, training and experience.

Knowledge, Skills and Abilities

• Expert knowledge of the laws and regulations of Trinidad and Tobago

• Knowledge and experience in contract law

• Sound Interpersonal, Negotiating, Analytical, Communication, Problem Solving

and Imperative Judgement Skills

• Excellent organizational, administrative and time management skills

• Proficiency in Microsoft Office Software Programs.

Remuneration:

Salary, terms and condition of employment to be disclosed after successful completion

of the recruitment process.

Interested applicants should apply attaching the following documents:

- Cover Letter

- Curriculum Vitae

ONLY SUITABLE APPLICATIONS WILL BE ACKNOWLEDGE