Secretary II

Secretary II

The incumbent is responsible for performing a variety of secretarial and administrative duties for the Manager Civil Aviation Training Centre (CATC).

KEY RESPONSIBILITIES:

• Provide administrative support to the Manager CATC
• Facilitate incoming and outgoing calls and correspondence.
• Draft letters, Memoranda, Requisitions, Board Notes, Contracts, Agreements and other working correspondence.
• Prepare technical documentation, manuals and reports in relation to Audits, Inspections and any other regulatory activities or requirements.
• Organize and maintain administrative and technical records and files.
• Prepare reports on resources including personnel, supplies and equipment and where necessary make recommendations to the Manager CATC for the requisition of new supplies.
• Schedule appointments and meetings, and attend meetings with or on behalf of the Manager CATC, taking notes and recording minutes.

• Perform any other related duties as may be required.

QUALIFICATIONS & EXPERIENCE:

• Certificate in a Professional Secretary/Administrative program from a recognized institution or certification in advanced typing, shorthand, computer literacy including Microsoft Suite Programs.
• A minimum of five (5) CSEC, CXC or GCE O’ Level subjects, which must include English Language and Mathematics.
• Excellent interpersonal, verbal and written communication skills.
• Excellent planning, organisational and time management skills.
• Extensive knowledge of office administration, and record-keeping systems.
• Familiarity with regulatory (TTCAR and ICAO) requirements for Approved Training Organisations will be an asset.

Interested candidates should submit their application along with copies of all relevant qualifications/academic certificates by 24 September 2024.

Unsuitable applications will not be considered.