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The Trinidad and Tobago Stock Exchange Limited

Corporate Action Officer Payments

The Trinidad and Tobago Stock Exchange Limited

  • Port-of-Spain
  • Not disclosed
  • Permanent full-time
  • Updated 22/10/2024
  • Human Resources
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Prepare and process end to end corporate action dividend payment transactions related to listed companies of the T&T Stock Exchange Limited.

Objective

  • To complete all corporate action payment process accurately for the Registrar Companies assigned
  • To ensure compliance with all applicable procedures, rules and regulations
  • To provide excellent customer service ensuring all business transactions and information are handled with the strictest confidentiality
  • To fulfill all reporting requirements including Annual General Meetings’ preparation and attendance in order to support representatives of the Registrar Companies
  • To provide support to Corporate Action Officer – Reconciliations when required

Key Responsibilities

  • Comply with all procedures, rules and regulations for the Trinidad and Tobago Central Depository Limited (TTCD)/ the Trinidad and Tobago Stock Exchange Limited (TTSE)
  • Process and disburse all dividend payments for shareholders, bond payments for bondholders and prepare tax payment cheques when applicable
  • Provide excellent customer service to all clients
  • Update on system new or amended client information
  • Complete all requests from Registrar Companies efficiently
  • Sort through transfer forms, prepare shareholders’ and bondholders’ certificates and forward to Registrar Companies to be signed and sealed
  • Maintain accurate information on database of Registry accounts and maintain cheque and certificate inventory logs
  • Collate and record information from proxies and provide support to Corporate Action Head for registration services at Annual General Meetings.
  • Re-issue cheques to shareholders
  • Prepare letters for shareholders and bondholders
  • Prepare reports as requested to Registrar Companies
  • File all documents related to clients’ transactions and Registrar Companies’ corporate actions
  • Provide support to the Supervisor and approve transactions as requested
  • Assist with investigation of outstanding payments and with reconciliations as requested
  • Perform other related duties as required form time to time

Performance Parameters

  • Prepare and disburse all dividend payments for shareholders, all bond payments for bondholders and tax payments for Board of Inland Revenue  (BIR) – specific metrics as defined in annual goals
  • Ensure USD drafts are received on a timely basis for onward submission to the clients - specific metrics as defined in annual goals
  • Update system with new or amended client information – specific metrics as defined in annual goals
  • Provide excellent customer service - specific metrics as defined in annual goals
  • Ensure shareholders’ certificates are returned to department on a timely basis - specific metrics as defined in annual goals
  • Maintain certificate and cheque inventory logs - specific metrics as defined in annual goals.
  • Cross train in other areas within TTCD / TTSE

Qualifications

  • Associate Degree in Business Management, Finance, Economics or related field
  • And Five (5) years’ work experience in the securities or financial services industry

OR

  • First Degree in Business Management, Finance, Economics, related field or equivalent qualification e.g. ACCA Level II and above
  • And Three (3) years’ work experience in the securities or financial services industry

Knowledge and Other Skills

  • Proficiency in MS Excel, Word
  • Strong Interpersonal and problem solving skills;
  • Organizational skills;
  • Ability to multitask; Flexibility to handle multiple customer inquiries while working under strict time constraints;
  • Excellent written, oral communication and report writing skills.
  • Ability to work independently and within a team environment;
  • Ability to exercise independent thought and judgement while adapting to new tasks with limited notice

Ref: CAOP
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The Trinidad and Tobago Stock Exchange Limited

The Trinidad and Tobago Stock Exchange Limited

  • 10th Floor, Nicholas Tower, 63-65 Independence Square, Trinidad, West Indies
  • 1(868) 625-5107/9