Conveyancing Assistant

Conveyancing Assistant

Industry: Legal

Employment Type: Permanent

Location: P.O.S

Salary: TT$7,500.00 neg

Duties and Responsibilities

The successful candidate will be required to:

1. Provide exceptional client service.
2. Provide exceptional administrative secretarial support to Attorneys including but not limited to taking accurate messages, staying in touch with clients via telephone and email throughout their transaction, addressing clients’ inquiries and concerns in a highly professional and courteous manner and working with Attorney and other members of staff to ensure client satisfaction.
3. Prepare letters, reports, general correspondence and a variety of legal documents including Agreements for sale, Powers of Attorney, Share Certificates etc.
4. Prepare Upstamp requests, oversee the completion of Upstamps and ensure that the search is updated.
5. Assist Attorneys with the management of developments, liaise with developers to ensure all necessary documents are received and maintain up-to-date records of the status of each lot/condo/townhouse.
6. Prepare closing statements, fee estimates, reports, invoices, cheque requisitions and assist with closing transactions.
7. Schedule appointments with and meet clients, receive all necessary information and documentation and assist Attorneys with executing documents at meetings.
8. Liaise with external institutions and government agencies including banks, Board of Inland Revenue and any other institution as required.
9. Cleans and closes files in accordance with guidelines and archive files.
10. Perform such other duties as are incidental to the smooth operation of the department.

Required Education, Skills and Experience

• Six O’ Level subjects including English and Mathematics, grades I and II only.
• Three years’ experience providing Administrative Support.
• Experience in a legal conveyancing environment will be an asset.
• Strong customer service orientation.
• Good social skills and the ability to work as part of a team.
• Good command of English language and grammar; very good written and oral communication skills.
• Competent in the use of Microsoft Office.
• Experience in a corporate network environment will be an asset.
• Excellent organisation skills and the ability to work within tight deadlines.
• Detail-oriented and proactive.

Salary Range: $7,500.00 - $8,500.00

• Vacation: 11 days per year for year 1 and 2. 22 days per year from year 3.
• 6 months’ probation
• Contributory Group health and Life Insurance upon confirmation
• Contributory Pension plan with Guardian Life after one year
• Free Parking
• Uniforms with next issue