Contracts Officer

The Contracts Officer reports to the Manager Procurement and shall display a high level of independent organization and responsibility in the performance of all functions.

Duties & Responsibilities: The incumbent will be required to:

1. Conduct Tender and contract negotiations.
2. Review and analyze contract terms and conditions in conjunction with Legal Services to mitigate risks and ensure favourable terms for the organization.
3. Evaluates contracts and provide recommendations for improving risk management, controls and governance.
4. Identify and evaluate existing and new suppliers and vendors.
5. Maintain pre-qualification database of vendors.
6. Develop and maintain relationships with suppliers to optimize performance and quality.
7. Monitor vendor performance and resolve issues as they arise.
8. Prepare and maintain accurate records and reports of contracts, amendments, closeout performance reports and related documentation.
9. Review existing contracts to identify start and end dates, status of contractual obligations, compliance by respective units and retendering of recurrent projects.
10. Undertakes all procedures for contract management and administration in compliance with procurement law and regulations, policies and procedures.
11. Coordinate contract closeouts, including the settlement of disputes, payments and claims.
12. Creates and maintains Contracts tracking database.
13. Conduct periodic audits to ensure compliance with procurement policies.
14. Collaborate with various departments and stakeholders to understand their procurement needs.
15. Perform any other duties as required by the job function.

Minimum Requirements:

1. Bachelor's degree in Business Administration, Public Administration, or a related field. Master's degree or relevant certification will be an asset.
2. At least three (3) years’ experience in contract management, preferably in a government or public sector setting.
3. Strong knowledge of procurement laws, regulations, and best practices.
4. Proficiency in procurement software and Microsoft Office Suite.
5. In-depth knowledge of the Public Procurement and Disposal of Public Property Act 2015, Regulations and Guidelines.

 Or any other equivalent combination of qualification and experience.

Knowledge, Skills and Abilities

1. Ability to multi-task within tight timelines.
2. High level of organization and attention to detailed technical documents.
3. High level of integrity and confidentiality.
4. Experience in eProcurement and/ or contract management solutions.
5. In-depth knowledge of MS Office suite of applications.
6. Excellent communication, verbal and written skills.
7. Excellent negotiation skills.
8. Analytical and problem-solving abilities.