Contract Coordinator / Tenders Secretary

The Contract Coordinator/Tenders Secretary is required to analyse the technical, and commercial aspects of the Tendering and Contract process in accordance with the Public Procurement and Disposal of Public Property Act of 2015.

JOB SUMMARY:

The Contract Coordinator/Tenders Secretary will report to the General Manager, Procurement. The incumbent is required to analyse the technical, and commercial aspects of the Tendering and Contract process in accordance with the Public Procurement and Disposal of Public Property Act of 2015. The Contract Coordinator/Tenders Secretary is also required to ensure the effecient and compliant execution of all tendering activities in keep­ing with prin­ci­ples of good gov­er­nance, such as ac­count­abil­i­ty, in­tegri­ty, trans­paren­cy, and val­ue for mon­ey.

 KEY DELIVERABLES:

1. A.     SERVICE DELIVERY:

1. Advise Executive and Managers to ensure the compliance to the rules and principles governing tenders and contracts in a public enterprise;
2. Manages the tender and procurement process from the pre‐qualification stage through to the final bid submission, award of contract and closeout;
3. Provides sound advice in relation to the preparation of Request for Proposals (RFPs/RFT) and other tender documents;
4. Collates documentation within the tendering and contract process;
5. Serves as the Tenders Secretary to all CAL Tenders and Evaluation committees; and
6. Ensures the delivery of approved Procurement Department related SLAs.

1. B.     PROCUREMENT POLICY COMPLIANCE: 
   1. Ensures compliance with all legislative, regulatory and Caribbean Airlines policy requirements. 
   2. C.     REPORTING:
      1. Ensure the delivery of accurate and timely reports, to support effective data analysis and decision-making;
      2. Approves all tender evaluation reports and other corresponding documents in accordance with standard templates for approval and signoff; and
      3. Provides monthly procurement and tender data and status updates for the preparation of Board Reports

1. C.     CUSTOMER SERVICE:
   1. Capitalizes on opportunities to exceed the expectations of internal customers by placing a keen interest on understanding and effectively requests in a professional and result-oriented manner.

1. D.COMMUNICATION:
   1. Possesses a high standard of written and oral communication skills; and
   2. Provides timely and effective feedback to the internal customer and procurement managers.

PERSON SPECIFICATION: 

You must have a Chartered Institute of Procurement and Supply (CIPS) Level 6 Diploma and or a first degree in Procurement and Supply Chain Management.

You must possess at least five (5) years’ experience as a Procurement Manager in a state enterprise.  Your ability to use MS Word, MS Excel, and MS Outlook is essential to the role. 

You must be able to engage and influence your internal customers as well as to drive solutions where possible. Strong analytical and writing abilities, excellent facilitation skills and strong project management skills are essential requirements of the role.  You will be actively interested in the day to day activities of the aviation industry with a keen interest to learn.