Construction Administration Coordinator

Construction Administration Coordinator

Administration Assistant provides administrative support to the construction team, ensuring smooth operations and effective communication. This role involves managing office tasks, coordinating meetings, handling documentation, and assisting with project-related activities. The Administration Assistant works closely with project managers, engineers, and other stakeholders to facilitate efficient project execution..

•     Perform general office duties, including answering phones, managing correspondence, and maintaining office supplies.

•     Assist in the preparation and distribution of project documentation, such as contracts, permits, and reports.

•     Coordinate and schedule meetings, appointments, and travel arrangements for the construction team.

•     Maintain and organize project files, both electronic and physical, ensuring easy access and retrieval.

•     Prepare and process invoices, expense reports, and other financial documents.

•     Assist with project tracking and reporting, updating project status and timelines as needed.

•     Communicate with subcontractors, suppliers, and clients to relay project information and updates.

•     Support the project team with administrative tasks related to project planning and execution.

•     Ensure compliance with company policies and procedures in all administrative activities.

•     Assist with any other administrative tasks as required by the construction team.

Skills:

•     Office administration

•     Document management

•     Scheduling and coordination

•     Financial document processing

•     Communication and interpersonal skills

•     Organization and time management

•     Problem-solving and attention to detail