Assistant Warehouse Supervisor (Offsite)

The incumbent is responsible for assisting with the managing and overseeing of daily warehouse activities, ensuring efficient processes, and maximizing warehouse productivity.

Duties & Responsibilities:
o Assists with supervising warehouse staff and daily warehousing operations and activities, to
ensure the highest level of productivity;
o Maintains a high degree of visibility and access to warehouse employees throughout the workday;
o Coordinating and ensuring adherence to stock rotation protocols for all materials and products, as
well as maintaining adequate records for traceability as per quality requirements;
o Tracking and coordinating the receipt, inspection, handling, storage, and timely delivery of
incoming materials (both local and import);
o Regularly checking orders, bills, items received, inventory, stock sheets and deliveries for
accuracy;
o Coordinating of picking, packing, scheduling and dispatching deliveries (both local and export);
o Perform and/or ensure regular cycle counts of warehouse inventory (by storage location and
expiry dates) are done daily or as required;
o Performing daily inspections of the warehouses to ensure acceptable storage conditions and
organization;
o Coordinating and maintaining fleets, forklifts and equipment;
o Communicates with internal departments and other parts of the value chain to ensure the timely
supply of raw and packaging materials to internal customers as well as finished goods to external
customers;
o Safeguards warehouse operations and contents by ensuring adherence to security protocols,
monitoring and reporting of security breaches;
o Managing, evaluating and reporting on warehouse productivity and key performance indicators;
o Perform administrative functions such as developing and maintaining department databases,
preparation and distribution of routine reports (daily, weekly and monthly) as well as
development of SOPs and checklists.
o Maintenance and regular updating of all warehouse, electronic and physical records and
databases.
o Updates and maintains departmental training records, vacation, absenteeism and tardiness logs;
o Prepare meeting minutes, time sheets, draft disciplinary letters, memorandums, purchase
requisitions and payment vouchers when required.
o Collecting data and creating monthly metrics reports.
o Assist with planning and organizing of department employee training, team building and
recognition events;
o Assists with recording of departmental expenses to minimize departmental costs, including
overtime.
o Assists in the preparation of petty cash and disbursement of cash.
o Assist in the planning of projects and preparation for warehouse audits and inspections.
o Liaise with Warehouse Supervisor on critical items relating to warehouse.
o Updating of daily stock sheets (raw, packaging & finished) and conducting daily stock-taking as
required;
o Conforms to and enforces all established departmental and company policies, procedures and
objectives, GMPs, food safety and HSE site protocols;
o Be knowledgeable of all warehouse operations, protocols and activities;
o Immediately report any non-conformances relating to warehousing operations to the warehouse
supervisor and/or manager;
o Maintains warehouse staff job results by coaching / training, appraising, monitoring and if
required disciplining employees;
o Performs other related tasks and responsibilities as required by the Warehouse Supervisor and/or
Manager;
o Undergo any job-related training required by the company;