Assistant Procurement Officer

Assistant Procurement Officer

JOB DESCRIPTION

Salary:$11,397.00 

JOB TITLE:         Assistant Procurement Officer

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POSITION PURPOSE:

The Assistant Procurement Officer will provide support to the Procurement Officer in applying procurement methods and procedures, laws, rules and regulations governing public procurement. The incumbent will manage the procurement process for low risk/ low value categories of goods/ services.

 

MAJOR DUTIES & RESPONSIBILITIES:

• Assist in the development of the annual procurement planfor the company.
• Make recommendations for improvement in internal control procedures and general operations to ensure compliance.
• Maintains appropriate records of procurement proceedings in accordance with regulatory requirements and internal established policies.

• Prepares risk management register for low risk/ low value procurement.
• Assesses financial capacity and technical competence of suppliers/ contractors based on the pre-qualification record on the Procurement Depository.
• Prepares solicitation documents and liaises with vendors to obtain quotations for products/ service requests.
• Demonstrates a clear understanding of goods turnover, ordering, receipting, safe handling and stock record keeping.
• Contributes ideas for the improvement of inventory management and suggests quality and efficiency improvements.

• Prepare purchase orders for approved purchase requisitions in accordance with the chart of accounts and job coding system.
• Provide payment packages to Finance in a timely manner to facilitate payment to vendors within the credit period.
• Communicate with suppliers/contractors to ensure timely receipt of equipment, materials and/or services, as necessary.
• Maintain a database of approved suppliers and evaluation of their performance on an annual basis.
• Maintain a comprehensive list of all contracts of the company.
• Perform any other duties as required by the job function.

• Diploma in Business Management or a related field.
• Level 4 Diploma in Procurement and Supply, Chartered Institute of Purchasing and Supply (CIPS) and or equivalent certification.
• Three (3) years related work experience in a procurement role
• Working knowledge of public procurement in Trinidad and Tobago.
• Working knowledge of Sage Accounting software.
• Strong negotiation, analytical and problem-solving skills.
• Excellent organisational and time management skills.
• Excellent written and oral communication skills.