Cancel
This job is expired
Apply Now
Administrator
Guardsman Group
- Kingston and St. Andrew / St. Catherine
- Not disclosed
- Not disclosed
- Updated 31/03/2025
- HRD
The Administrative Coordinator is responsible for supporting the Chief Operations Officer’s (COO) Office
JOB SUMMARY
The Administrative Coordinator is responsible for supporting the Chief Operations Officer’s (COO) Office, ensuring seamless administrative and operational efficiency. This role includes high-level executive support, procurement coordination, staff welfare management, and logistics oversight. The role requires a detail-oriented, proactive, and highly organized individual who can handle multiple responsibilities while maintaining confidentiality and professionalism.
KEY ACTIVITIES AND RESPONSIBILITIES
- Coordinate company certifications and licensing (JCAA, Spectrum, PPC)
- Manage company subscriptions and courier services
- Liaise with clients regarding tenders, contracts, and payments
- Maintain the boardroom schedule and assist with meeting/event logistics
- Arrange travel plans for the COO and senior managers
- Review and coordinate approval of documents with COO or relevant executives
- Manage petty cash and procurement for tea, cleaning, office furniture, and supplies
- Support procurement processes and submit payment memorandums to Finance
- File client documents and maintain organized records
- Oversee printer functionality on the 1st Floor in collaboration with IT
- Serve as Data Protection point of contact for Guardsman Limited
- Address minor property repairs and aesthetic concerns with Facilities
- Provide admin support to Aviation Security team for badges, training materials, and invoices
- Supervise and provide relief support for Receptionist as needed
PERFORMANCE STANDARDS
This job is satisfactorily performed when:
- Assigned tasks and responsibilities are efficiently and effectively executed to support the COO’s Office and the business needs.
- Strong working relationships are maintained with internal and external stakeholders to drive operational success.
- Confidentiality of executive and corporate information is strictly upheld.
AUTHORITY
Gives instructions and supervision to:
- Receptionist
KEY COMPETENCIES
- Strong multitasking and organizational skills in a fast-paced environment.
- Ability to work independently while maintaining collaboration with executive leadership.
- Attention to detail in administrative and financial transactions.
- Familiarity with procurement and vendor management processes.
- Knowledge of office management systems and procedures.
REQUIRED QUALIFICATIONS
- Undergraduate Degree in Business Administration, Management Studies, or a related field.
- Training in Customer Service, Procurement, or Office Administration.
WORK EXPERIENCE
- At least 3 years of experience in a senior administrative or executive support role.
- Prior experience in C-level executive support or operations administration is an asset.
- Strong knowledge of procurement, financial transactions, and vendor coordination.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook 365).
CONDITIONS RELATED TO THE JOB
- Regular and timely attendance is required.
- Flexibility to work beyond regular office hours when necessary.
- Ability to handle highly confidential information with discretion.
We appreciate all applicants, however, ONLY shortlisted candidates will be shortlisted.
APPLICATION DEADLINE: Friday, April 4, 2025
Ref: Administrator
Apply Now
Similar Jobs for you
Show More