Administrative Operations Assistant

Admin Duties included but not limited to data entry, handling petty cash, answering calls, running reports, scanning, mailing documents, onboarding & offboarding employees, reporting to management, etc.

The ideal Office Administrator candidate will be in charge of the organization and efficiency of daily office operations. They are responsible for ensuring the smooth operations of the office. He/she supports administrative/sales staff, helps with onboarding, offboarding, and payroll, maintains up-to-date company personnel records, creates reports, and provides necessary

operational support as necessary or assigned. From scheduling meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. 

Starting at $60,000 / fortnight.

Negotiable depending on qualifications and experience 

Work Type: In-Office, M-F, 8am-4:30pm

Responsibilities

• Manage the reception area and staff to ensure effective communication both internally and externally
• Provide office guests with a hospitable experience
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone, and building personnel as needed
• Utilize CRM Systems to Run/Analyze Reports, Enter/Update Work Orders, Invoices, Bills, and Payments for multiple offices (Must have experience) 
• Utilize Office 365 applications (Word, Excel, Outlook, Teams,) and other CRM applications (Must be proficient in using Excel)
• Complete weekly reports, including, but not limited to attendance, commission, payroll, and accounts payable
• Answering incoming calls (must have outbound sales experience)
• Maintain office supplies
• Mailing, scanning, responding to emails, and filing documents
• Maintains financial database record
• Employee attendance tracking
• Any other duties assigned

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work
• 5-8 Years of Administrative and/or Operations Experience Minimum
• Ability to handle confidential material; must demonstrate high levels of integrity and trustworthiness.
• Strong communication skills Problem Solver, remain resilient under pressure
• Ability to adhere to processes, procedures, and guidelines. 
• Ability to adapt to and implement new systems
• Highly organized and able to meet deadlines
• Ability to handle multiple tasks and duties simultaneously.
• Independently motivated, with the ability to take on tasks and duties without immediate direction.
• Ability to collaborate with individuals from other departments