Administrative Assistant to the General Manager

Are you highly organized, detail-oriented, and ready to take initiative in a fast-paced environment? We are looking for an Administrative Assistant to provide top-tier support to the General Manager while helping drive administrative and procurement functions with efficiency and professionalism.

If you have previously applied, there is no need to submit another application. All applications are currently under review, and only shortlisted candidates will be contacted.

Administrative Assistant to the General Manager
Company: Rhino Jamaica Limited
Location: Kingston, Jamaica
Reports To: General Manager

Key Responsibilities:

• Provide direct administrative support to the General Manager, including managing calendars, travel, meetings, and correspondence.
• Coordinate and follow up on internal projects, strategic plans, and operational activities.
• Manage procurement processes: obtain quotations, prepare and track purchase orders, and assist in export and shipping functions.
• Support purchasing of office, janitorial, and executive supplies; coordinate lunches, couriers, and express packages.
• Organize and maintain administrative records, files, and contact lists.
• Oversee office operations including mail, courier dispatch, equipment maintenance, and access control.
• Assist with applying for tenders, budget development, and preparing business reports in collaboration with other departments.
• Provide occasional support to sales and accounts teams with reports and reconciliation.

Minimum Requirements:

• Bachelor's Degree in Business Administration or a related field.
• At least 2 years’ experience in a similar administrative role.
• Strong organizational, problem-solving, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with procurement or CRM systems is a plus.
• Ability to work independently, maintain confidentiality, and adapt to changing priorities.
• Experience in purchasing, shipping terms, and office coordination is an asset.