Administrative Assistant (Mar 2025)

The incumbent will be required to coordinate the administrative functions and provide support to the Department.

Bryden pi Ltd, one of the leading channel-focused distributors of Consumer, Health and Personal Care products in Trinidad and Tobago is on the lookout for the ideal candidate to join our unique family in the position of ADMINISTRATIVE ASSISTANT within our Consumer Division (Personal Care).
 
If you are interested in joining an organization where, “We are happy people, committed to enhancing lives with a spirit to serve and exceed expectations”, then we look forward to receiving your application.

Some Main Responsibilities:

• Perform word processing functions for the Department, which includes the formatting and dispatching of all the department’s official documents and correspondence
• Document coordination for the Team as required, including maintenance of an effective filing system; opening, attending to and dispatching of mail; receiving and dispatching of facsimile messages.
• Answer phone calls and direct calls to appropriate parties or take messages
• Update Division price lists, customer order templates and product catalogs on a monthly basis.
• Take minutes of meeting and disseminate to respective participants.
• Assist with the preparation of hampers for promotion and marketing.
• Update merchandisers and sales representatives with stock and divisional updates.
• Prepare Purchase Orders, Quotations, Pro-forma invoices and payments for the Personal Care Division
• Distribute and reconcile petty cash for the Personal Care Division.
• Schedule and organize meetings, appointments and foreign/local travel arrangements for the Personal Care division.
• Scan and log all invoices for all brand activities, inclusive of recording in shared drive.
• Prepare and attain approvals for Advertising and Promotion form and submit to customer service.
• Follow up on Advertising and Promotion products for Sales Representatives, promotions and donations as required.
• Create and disseminate marketing materials with BM guidance, needed for sales, promotions and merchandising team to launch/introduce products in line with road map.
• To validate promoters weekly payroll worksheets correspond to approved monthly Promoter schedule
• Assist BU Manager in documenting, updating and ensuring Team compliance to departmental processes
• Perform other duties that may be required to enhance the operations of the Company

 Qualification, Experience and Requirement:

• A minimum of an Associate’s degree or  equivalent
• Completion of the Administrative Professional Secretary’s course or other similar qualification
• A minimum of two (2) years in a similar capacity
• Or relevant combination of training and experience
• A valid Police Certificate of Good Character

 Key Competencies:

• Good interpersonal and communication skills
• Good organizational and service-oriented skills
• Knowledge of Microsoft Office Suite
• Must be flexible, honest and reliable

Our offer:  

• A flexible working environment that allows you to be innovative
• A team that values people.

 
If this sound like the place for you and you believe you have what it takes to excel, please send your resume.
 
Kindly note that only suitable candidates will be contacted.